Admin Assistant (Queenstown)

ANGLO NURSES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A caregiving support company in Singapore seeks an enthusiastic Admin Assistant to manage caregiver hiring processes. This role is ideal for organized and empathetic individuals. Responsibilities include handling work permits, hiring documentation, and coordinating caregiver onboarding. The ideal candidate should be willing to work independently and obtain necessary certifications, while having competencies in Microsoft Word and Excel. Join a dynamic team making a positive impact on families across Singapore.

Benefits

5.5-Day Work Week

Mentorship & Training

14 days of annual leave

Birthday leave

Performance and annual bonuses

Medical & dental reimbursements

Qualifications

• No prior experience - we welcome fresh talent.
• Willing to obtain CEI (Basic) certification (training and exam fully sponsored).
• Work independently with minimal supervision.

Responsibilities

• Manage Work Permit Applications and coordinate necessary information.
• Complete and manage hiring documentation like service agreements.
• Coordinate caregiver onboarding including insurance arrangements.
• Liaise with external partners for medical reports and transportation.
• Ensure timely follow-up in the hiring process.
• Handle special cases and escalate issues as needed.

Skills

Organisational skills

Attention to detail

Empathy

Proficiency in spoken and written English

Microsoft Word

Microsoft Excel

Education

Minimum NITEC

Job description

Overview

Job Opportunity: Admin Assistant (Healthcare Industry)

Prime Location & 5.5-Day Week: Right at Kent Ridge MRT (Queenstown); 5.5-day week.

Purpose-driven role; support families in the crucial hiring process. Manage end-to-end admin for caregiver hiring (Work Permits, Contracts).

About Anglo Caregivers

Anglo Caregivers is a purpose-driven company dedicated to helping seniors age well in the comfort of their own homes by connecting them with compassionate, live-in caregivers. For 10 years, we\'ve helped over 1,400 families in Singapore find reliable support. Our core philosophy is that true caregiving goes beyond physical tasks, emphasizing the personal connection and shared understanding between the caregiver and the elderly person. We are pioneers in specializing in both Mandarin- and English-speaking caregivers to foster this vital bond.

Why Join Us?

Are you an organised and empathetic person with a knack for turning complex processes into a smooth, seamless experience? Do you thrive in a fast-paced environment where your attention to detail and proactive approach directly help families during a challenging time?

We\'re looking for a dedicated Administrative Assistant to be a crucial point of contact and an expert guide for families seeking to hire a caregiver for their elderly loved one. You won\'t just be processing paperwork—you\'ll be the reliable professional who manages the entire administrative journey, from handling work permits and contracts to coordinating with external partners, ensuring a smooth transition from hospital to home.

• Young & Dynamic Team – Supportive and collaborative environment
• Meaningful Work – Help families find trusted caregivers for the elderly or persons with disabilities
• Convenient Location – Direct access from Kent Ridge MRT

What We Offer

• 5.5-Day Work Week: Office hours, Mondays to Fridays 9:30AM - 6:30PM, Saturdays 9:30AM - 1:30PM.
• Purpose-Driven Work: Enjoy job satisfaction through helping families secure well-trained caregivers
• Mentorship & Training: Receive guidance, structured onboarding, and continuous development
• Attractive Benefits:
• 14 days of annual leave
• Birthday leave
• Performance and annual bonuses
• Medical & dental reimbursements
• Salary commensurate with experience

Key Responsibilities: What You\'ll Do

As an Admin Assistant, you will support families and caregivers through the challenging process of hiring a caregiver for their elderly loved one. You will be a crucial point of contact, ensuring a smooth and supportive experience for all parties during this stressful transition from hospital to home.

• Manage Work Permit Applications: You will handle all aspects of work permit applications, including coordinating with employers to collect necessary information, submitting applications, and providing advice on related matters.
• Complete Hiring Documentation: You will prepare and manage key documents such as service agreements, job offer letters, and employment contracts.
• Coordinate Caregiver Onboarding: You will perform administrative tasks to onboard new caregivers, including arranging insurance, collecting signed declaration forms, and processing placement fees.
• Liaise with External Partners: You will communicate with overseas agents and local third parties to arrange medical reports, flights, and transportation for caregivers.
• Ensure Timely Follow-up: You will proactively follow up with employers and caregivers to ensure all steps in the hiring process are completed on time.
• Handle Special Cases: You will escalate any issues or matters that fall outside of the standard hiring procedures.

Who We\'re Looking For

• No prior experience - we welcome fresh talent
• Willing to obtain CEI (Basic) certification (training and exam fully sponsored)
• Minimum NITEC and above
• Work Independently with minimal supervision
• Competent in spoken and written English.
• Proficient in Microsoft Word & Excel

If you\'re looking to build a career with purpose and make a real difference in people’s lives, we invite you to apply today.

Be part of a close-knit team making a difference in the lives of families and caregivers across Singapore.

Only shortlisted candidates will be contacted. Thank you for your interest.