Admin Assistant (Project & Documentation) - Up to $3,500 + AWS

Search Personnel Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading HR consulting firm in Singapore is seeking an Admin Assistant (Project & Documentation) to provide essential support on a permanent basis. The successful candidate will document management, project coordination, and procurement support. Requirements include a minimum of Nitec and at least one year of relevant experience. The role offers a salary of up to $3,500 along with AWS and other benefits. Candidates must be bilingual in English and Mandarin to effectively communicate with clients.

Benefits

Variable Bonus

14 Days Annual Leave

Medical Benefits

Qualifications

• Minimum of Nitec with at least one year of relevant working experience.
• Bilingual in English and Mandarin to communicate with clients who can speak Mandarin.

Responsibilities

• Prepare, format, and maintain all project documentation.
• Assist in tracking project timelines and milestones.
• Aid in the procurement process by preparing requisitions.
• Provide comprehensive administrative support including scheduling.
• Maintain accurate records for permits and compliance documentation.

Skills

Document Management

Project Coordination

Procurement Support

Bilingual (English and Mandarin)

Administrative Support

Education

Nitec

Job description

• Position : Admin Assistant (Project & Documentation) - Up to $3,500 + AWS

• Location : East – Ubi (Near MRT)

• Working hours : Monday to Friday | 8.30am to 5.30pm

• Salary (commensurate with experience) : Salary Up to $3,500 + AWS + Variable Bonus + 14 Days AL + Medical Benefits

• Duration : Permanent

• Industry : Service & Maintenance

Main Responsibilities

• Document Management: Prepare, format, and maintain all project documentation, including reports, purchase orders, progress claims, and meeting minutes, ensuring easy retrieval.

• Project Coordination: Assist in tracking project timelines and milestones. Act as a liaison between internal departments (accounts, HR, procurement) and external parties (clients, vendors).

• Procurement Support: Aid in the procurement process by preparing requisitions, liaising with vendors, and tracking material deliveries.

• Administrative & HR Support: Provide comprehensive administrative support, including scheduling, correspondence, and data entry. Assist with site staff timesheets, logistics, and manpower reporting.

• Compliance: Maintain accurate records for permits, licenses, and safety documentation to ensure project and company compliance.

Requirements

• Minimum of Nitec with at least one year of relevant working experience.

• Bilingual in English and Mandarin to communicate with clients who can speak mandarin.

Email to: [e-mail]

We do not charge our candidates any referral fee nor bind them with any contract.

Chloe Ong

Associate Consulting Director (APAC)

Reg no.: R22105510

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.