Admin Assistant (Production)

Hanwha Offshore Engineering Services Singapore Pte. Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading offshore engineering company in Singapore seeks an Admin Assistant to maintain lifting plans and manage documentation for compliance. Candidates should have a Nitec/Diploma in Administration and prior experience in Marine or Oil & Gas industries. Proficiency in Microsoft Office is essential. This role requires an understanding of lifting operations and safety regulations, ensuring equipment meets compliance standards.

Qualifications

• Prior experience as an Admin Assistant in Marine, Shipbuilding, or Oil & Gas industries is required.
• Knowledge of lifting operations and safety regulations is advantageous.

Responsibilities

• Maintain and update lifting plans and equipment certifications.
• Manage incident and risk assessment documentation.
• Organize and digitize department records.
• Generate weekly and monthly reports on compliance status.
• Provide administrative support to other production departments.

Skills

Administrative Support

Knowledge of Lifting Operations

Proficiency in Microsoft Office Suite

Education

Nitec/Diploma in Administration

Job description

Job Description

• Maintain and update lifting plans, equipment certifications, inspection reports, crane maintenance and operator & lifting team competency records.

• Track expiry and renewal dates for lifting gear, crane certifications, and operator licenses.

• Manage incident, near-miss, and risk assessment documentation.

• Organize, file, and digitize drawings, certificates, and department records.

• Ensure all lifting equipment meets inspection and certification requirements in line with regulations

• Support internal audits.

• Liaise with lifting supervisors, safety officers, and production departments regarding documentation and compliance needs.

• Schedule and record department meetings and equipment inspections.

• Assist with internal transmittals, approvals (E-Timesheet, E-Leave, Overtime), and document circulation.

• Maintain digital safety management systems and department databases.

• Perform data entry for lifting gear lists, ISO data sheets, and material receipts.

• Generate weekly and monthly reports on lifting operations and compliance status.

• Track and follow up on system approvals and internal reporting.

• Handle photocopying, scanning, stamping, and internal distribution of documents.

• Assist in organizing department files and redline mark-up drawings.

• Provide administrative support to other production departments as required.

• Take minutes during internal meetings

Job Requirements

• Nitec/Diploma in Administration or an equivalent qualification

• Prior experience as an Admin Assistant, preferably in Marine, Shipbuilding, or Oil & Gas industries.

• Knowledge of lifting operations (cranes, hoists, rigging) and safety regulations is advantageous.

• Proficiency in Microsoft Office Suite.