Admin Assistant (Production)

Dyna-Mac Holdings; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading engineering firm in Singapore is seeking an Administrative Assistant to manage documentation and support compliance in lifting operations. Applicants should have a Nitec or diploma in Administration, preferably with experience in Marine, Shipbuilding, or Oil & Gas industries. Proficiency in Microsoft Office Suite is required. This role involves maintaining certifications, organizing files, and generating compliance reports.

Qualifications

• Prior experience as an Admin Assistant, preferably in Marine, Shipbuilding, or Oil & Gas industries.
• Knowledge of safety regulations is advantageous.

Responsibilities

• Maintain and update lifting plans and equipment certifications.
• Track expiry and renewal dates for lifting gear and operator licenses.
• Organize and digitize documents and records.
• Generate weekly and monthly reports on compliance status.

Skills

Administrative support

Knowledge of lifting operations

Proficiency in Microsoft Office Suite

Education

Nitec/Diploma in Administration or equivalent

Job description

Job Description

• Maintain and update lifting plans, equipment certifications, inspection reports, crane maintenance and operator & lifting team competency records.
• Track expiry and renewal dates for lifting gear, crane certifications, and operator licenses.
• Manage incident, near-miss, and risk assessment documentation.
• Organize, file, and digitize drawings, certificates, and department records.
• Ensure all lifting equipment meets inspection and certification requirements in line with regulations
• Support internal audits.
• Liaise with lifting supervisors, safety officers, and production departments regarding documentation and compliance needs.
• Schedule and record department meetings and equipment inspections.
• Assist with internal transmittals, approvals (E-Timesheet, E-Leave, Overtime), and document circulation.
• Maintain digital safety management systems and department databases.
• Perform data entry for lifting gear lists, ISO data sheets, and material receipts.
• Generate weekly and monthly reports on lifting operations and compliance status.
• Track and follow up on system approvals and internal reporting.
• Handle photocopying, scanning, stamping, and internal distribution of documents.
• Assist in organizing department files and redline mark-up drawings.
• Provide administrative support to other production departments as required.
• Take minutes during internal meetings

Job Requirement

• Nitec/Diploma in Administration or an equivalent qualification
• Prior experience as an Admin Assistant, preferably in Marine, Shipbuilding, or Oil & Gas industries.
• Knowledge of lifting operations (cranes, hoists, rigging) and safety regulations is advantageous.
• Proficiency in Microsoft Office Suite.