Admin Assistant (Part-time)

HR-PRO RECRUITMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment services company in Singapore is seeking an Administrative Assistant to perform various administrative duties including document preparation, travel arrangements, and calendar management. Successful candidates will possess strong communication skills and proficiency in Microsoft Office, with a preference for prior administrative experience. The role involves liaising with clients and handling incoming calls.

Qualifications

• Prior experience in administrative or clerical roles preferred.
• Ability to multitask and work independently.
• Familiarity with liaising with clients, especially in Chinese.

Responsibilities

• Handle general administrative duties.
• Prepare letters and other documents.
• Manage travel arrangements and hotel bookings.
• Schedule appointments and manage calendar.
• Assist with expense claims.
• Manning incoming calls and directing them.
• Review contracts for accuracy.
• Coordinate courier deliveries.
• Perform bank deposits.
• Execute other ad-hoc duties.

Skills

Good communication skills

Organizational skills

Proficiency in Microsoft Office

Ability to multitask

Job description

Qualifications

• Prior experience in administrative or clerical roles preferred
• Good communication and organizational skills
• Proficiency in Microsoft Office
• Ability to multitask and work independently

Requirements

• Handle general administrative duties
• Document preparation e.g. drafting, prepare letters and other documents
• Travel arrangements and booking hotels and reservations
• Calendar management and appointment scheduling
• Assist in preparing and submitting expense claims
• Manning incoming and directing the calls
• Contract review for accuracy and completeness
• Coordinate incoming and outgoing courier deliveries
• Perform bank deposits
• Liaise with Chinese speaking clients
• Other ad-hoc duties assigned from time to time

Working Location

• North area