Admin Assistant (North)

People Advantage Pte Ltd; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading administrative services provider in Singapore is looking for an Admin Assistant to support daily office operations. This role involves coordinating meetings, managing filing systems, and handling procurement. The ideal candidate should have prior experience in administrative roles and strong organizational skills. Proficiency in Microsoft Office is also required. This position is suitable for those who thrive in a fast-paced environment.

Qualifications

• Prior experience in administrative or office support roles is required.
• Familiarity with office systems and administrative procedures is essential.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Coordinate appointments, meetings, and take comprehensive minutes.
• Support the preparation of reports and presentation materials.
• Manage both digital and physical filing systems efficiently.
• Maintain and update office policies and procedures.
• Handle procurement and inventory of office supplies.
• Organize travel arrangements and maintain contact databases.
• Process and reconcile expense claims.
• Collaborate with senior administrative staff.
• Perform data entry and basic financial record-keeping.
• Assist in planning and executing internal events.
• Ensure the office environment is tidy and professional.

Skills

Organizational skills

Service-oriented mindset

Time management

Multitasking abilities

Tools

Microsoft Office Suite

Job description

We are seeking a proactive and detail-oriented Admin Assistant to support daily office operations in our North location. This role is ideal for someone who thrives in a fast-paced environment and enjoys keeping things organized and running smoothly.

Key responsibilities include:

• Coordinating appointments, meetings, and taking comprehensive minutes.
• Supporting the preparation of reports and presentation materials.
• Managing both digital and physical filing systems efficiently.
• Maintaining and updating office policies and procedures.
• Handling procurement and inventory of office supplies, including vendor research.
• Organizing travel arrangements and maintaining contact databases.
• Processing and reconciling expense claims.
• Collaborating with senior administrative staff to address management requests.
• Performing data entry and basic financial record-keeping.
• Assisting in planning and executing internal events.
• Ensuring the office environment is tidy, professional, and well-maintained.

What are we looking for?

We’re looking for someone with strong organizational skills and a service-oriented mindset. The ideal candidate will bring:

• Prior experience in administrative or office support roles.
• Familiarity with office systems and administrative procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent time management and multitasking abilities.
• A proactive attitude and ability to work independently and collaboratively.

We regret that only shortlisted candidates will be notified. Thank you.

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