Admin Assistant

Advancer Global Facility Pte. Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A property management company is seeking an Admin Assistant in Singapore to support the operations of a condominium. The role includes handling administrative tasks, managing tenant services, and assisting in the daily management processes to ensure high service standards. Ideal candidates should possess strong communication and customer service skills, with prior experience in property management being advantageous. This position involves multitasking and attention to detail in a dynamic environment.

Qualifications

• Previous administrative experience in property or residential management is preferred.
• Strong communication and customer service skills are essential.
• Detail-oriented, organized, and able to multitask effectively.

Responsibilities

• Assist in daily administrative tasks such as documentation and record-keeping.
• Handle tenant inquiries and service requests, escalating when necessary.
• Maintain accurate records of contracts and tenant information.
• Support management in coordinating maintenance and vendor services.
• Assist in scheduling and preparing for council meetings.

Skills

Communication skills

Customer service skills

Organizational skills

Attention to detail

Job description

Job Scope – Admin Assistant (Condominium)

We are looking for an Admin Assistant to support the smooth operations of our condominium. You will assist in administrative tasks, tenant services, and day-to-day management to ensure high service standards.

Key Responsibilities:

• Assist in daily administrative tasks, including documentation, record-keeping, and correspondence.
• Handle tenant inquiries, service requests, and complaints, escalating when necessary.
• Maintain accurate records of contracts, payments, and tenant information.
• Support management in coordinating maintenance, cleaning, and vendor services.
• Assist in scheduling and preparing for council meetings, including taking minutes.
• Prepare operational reports and assist in basic financial tracking.

Requirements:

• Previous administrative experience, preferably in property or residential management.
• Strong communication and customer service skills.
• Detail-oriented, organized, and able to multitask.
• Basic knowledge of property management processes is an advantage.