Admin Assistant (Invoice/Sales Support) - Up to $3000 | CENTRAL

SEARCH PERSONNEL PRIVATE LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore is looking for an experienced Administrative Assistant to handle sales support and order processing tasks. The ideal candidate must have at least 2 years of administrative experience and be proficient in both English and Mandarin to assist Mandarin-speaking customers. This permanent position offers a salary of up to $3000 plus benefits.

Benefits

Variable Bonus

Health Insurance

Qualifications

• Must have a high school diploma or equivalent.
• Minimum of 2 years of administrative or sales support experience preferred.
• Proficient in English and Mandarin for effective communication.

Responsibilities

• Perform daily order processing activities and generate sales orders.
• Ensure accurate and timely entry of sales orders into the system.
• Manage order fulfilment plans for on-time delivery.
• Coordinate with sales and logistics teams to resolve order issues.
• Provide general administrative support and maintain office environment.

Skills

Order processing

Customer service

English communication

Mandarin communication

Education

High school diploma or equivalent

Job description

• Position: Administrative Assistant -Sales Support/Invoice
• Location: Outram
• Working hours: 5 days, Monday-Friday 9.00am - 6.00pm
• Salary (commensurate with experience): Up to $3000 + Variable Bonus + Health Insurance +
• Duration: Permanent
• Industry: Photo or video equipment

Main Responsibilities

• Perform daily order processing activities, including generating sales orders and invoices and preparing shipping paperwork for outbound deliveries or self-pickups.
• Ensure all sales orders are accurately entered into the system in a timely manner.
• Manage order fulfilment plans to ensure on-time delivery and high levels of customer satisfaction.
• Coordinate with warehouse, logistics, and sales teams to track and resolve order issues.
• Coordinate with the sales team to follow up on customer queries and concerns.
• Provide general administrative support such as handling correspondence and maintaining filing.
• Greet and assist visitors and maintain a professional office environment.
• Perform other administrative duties as assigned.

Requirements

• High school diploma or equivalent
• Minimum 2 years of administrative or sales support experience, preferably in an environment involving order processing or logistics
• Proficient in English and Mandarin to communicate effectively with Mandarin-speaking customers.

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