Admin Assistant (HR)

BRC ASIA LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local company in Singapore is seeking an individual to manage fingerprint registration and attendance records for employees. Responsibilities include administering leave applications, coordinating medical examinations, and maintaining personnel records. Ideal candidates should possess a GCE N level or an office skills certificate, work independently, and demonstrate strong organizational and communication skills.

Qualifications

• Able to work independently and prioritise daily work tasks.
• Pleasant personality, responsible and a can-do attitude.
• Good organisational, planning and communication skills.
• Discreet and meticulous.

Responsibilities

• In charge of fingerprint registration for all employees, including sub-con workers.
• Monitor, verify and maintain staff attendance records in Easytime.
• Administer staff leave application in EPE and Easytime.
• Extract and verify sub-con workers' attendance reports.
• Prepare Letters of Guarantees and follow up on medical claims.
• Arrange and coordinate annual noise monitoring examinations.
• Maintain and update foreign workers' records.
• Raise requisition orders and manage purchase of stationery.
• Liaise with telco providers on corporate phone line matters.
• Organize and maintain production personnel files.
• Any other ad hoc duties as assigned.

Education

GCE N levels or office skills certificate

Job description

Responsibilities

• In charge of fingerprint registration for all employees, including sub-con workers
• Monitor, verify and maintain staff attendance records in Easytime to ensure accuracy and compliance
• Administer staff leave application in EPE and Easytime
• Extract and verify sub-con workers' attendance reports
• Prepare Letters of Guarantees (LOG) and follow up on employees' medical claims
• Arrange and coordinate annual noise monitoring examinations
• Maintain and update foreign workers' records including passport details in p-files, Sage and the master namelist
• Raise requisition orders and manage purchase of stationery, gifts/hampers/wreath
• Liaise with telco providers on matters relating to corporate phone lines
• Organize and maintain production personnel files
• Any other ad hoc duties as assigned

Requirements

• Min GCE N levels or office skills certificate
• Able to work independently and prioritise daily work tasks
• Pleasant personality, responsible and a can-do attitude
• Good organisational, planning and communication skills
• Discreet and meticulous