Admin Assistant/Executive

SHIJI YONGSHUN HOLDING PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A leading firm in Singapore is seeking an Administrative Assistant to provide diverse administrative support, act as a contact for suppliers, and manage work passes for foreign employees. Ideal candidates will have at least 1 year of relevant experience and strong skills in Microsoft Office and communication. The role requires initiative and teamwork in a dynamic office environment.

Qualifications

• Minimum 1 year experience in an administrative role.
• Strong interpersonal and communication skills required.
• Proficient in using Microsoft Office applications and custom software.

Responsibilities

• Provide administrative assistance to the Singapore Office and global offices.
• Act as the main point of contact for suppliers/vendors.
• Handle work passes/visa applications and renewals.

Skills

Interpersonal skills

Communication skills

Microsoft Office

Ability to work independently

Education

Professional Certificate/NiTEC in Business

Tools

Microsoft Office

Acrobat

Job description

Administrative responsibilities:

• Provide supporting administrative assistance to Singapore Office and other global offices.
• Act as the main point of contact to suppliers/vendors regarding payment or any other enquiries
• Handle the application, renewal, collection and cancellation of work passes/visa for foreign employees.
• Administer Company's subscriptions program (ie. phone/internet/utility bills).
• Perform office administration, such as stationery control, company vehicle arrangement, office equipments, travel applications etc.
• Attend management and board meetings, take minutes, and prepare periodic reports for management use.
• Personal Assistant to company CEO whenever needed
• Perform other admin-related matters or ad hoc duties as assigned by Reporting Supervisor or Management.

Requirements/Qualifications:

• Professional Certificate/NiTEC in Business and above
• Min 1 years’ experience in similar role in providing Adminstrative responsibilities and duties
• Strong interpersonal and communication skills
• Computer Works using software including Microsoft Office application, Acrobat and custom software.
• Able to work independently and as a team and to take initiative in executing tasks