Admin Assistant / Executive

Packaging HUB; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A logistics company in Singapore is seeking a responsible individual for their billing process and order management. The role involves coordinating with sales and warehouse teams, ensuring timely deliveries, and handling customer inquiries. Candidates should be proficient in MS Office and MYOB, capable of communicating in Mandarin, and experienced in stock management. This position requires at least 1 year of relevant experience.

Qualifications

• Able to read and write in Mandarin to liaise with overseas Chinese counterparts.
• At least 1 year of working experience in the related field.

Responsibilities

• Responsible for billing process, issuance of delivery orders and sales invoices.
• Coordinate with sales teams on order processing and delivery arrangements.
• Collaborate with warehouse to ensure timely delivery.
• Attend to phone calls and email queries.
• Any other duties assigned.

Skills

Alert and responsive to email, WhatsApp, and WeChat

Good interpersonal skills

Able to work independently in a fast-paced environment

Tools

MS Excel

MS Office

MS Word

MYOB

Job description

Responsible for Billing process, issuance of Delivery Order and Sales Invoices. Liaise and coordinate with sales teams on order processing and delivery arrangement. Collaborate with warehouse to ensure timely delivery. Ensure all orders are delivered to customers within the timeframe.

Issue PO to vendor and follow up on the scheduled delivery.

Manual updates of stock balance in Excel. Coordinate with warehouse team on stock balance.

Attend to phone calls and email queries.

Any other duties assigned.

Requirement

• Alert and responsive to email, WatsApp's and WeChat
• Able to read and write in Mandarin (To liaise with overseas Chinese counterparts)
• MS Excel, MS Office, MS Word
• Good interpersonal skills
• Able to work independently in a fast-paced environment.
• Well versed in MYOB
• At least 1 year(s) of working experience in the related field is required for this position.