Admin Assistant/Executive

SHIJI YONGSHUN HOLDING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in administrative services located in Singapore is seeking an Administrative Assistant. The role involves providing administrative support to the Singapore Office, liaising with suppliers, and handling work permits for foreign staff. Candidates should have a Professional Certificate in Business and at least 1 year of administrative experience. Strong communication skills and proficiency in Microsoft Office are essential for success in this role. This position requires both independent work and teamwork.

Qualifications

• Minimum 1 year of experience in administrative roles.
• Able to work independently and collaboratively.
• Willingness to take on ad hoc duties as assigned.

Responsibilities

• Provide administrative assistance to the Singapore Office.
• Act as the main contact for suppliers and vendors.
• Handle work passes and visas for foreign employees.

Skills

Interpersonal skills

Communication skills

Microsoft Office proficiency

Initiative

Education

Professional Certificate/NiTEC in Business

Tools

Microsoft Office

Adobe Acrobat

Job description

Administrative responsibilities:

• Provide supporting administrative assistance to Singapore Office and other global offices.
• Act as the main point of contact to suppliers/vendors regarding payment or any other enquiries
• Handle the application, renewal, collection and cancellation of work passes/visa for foreign employees.
• Administer Company's subscriptions program (ie. phone/internet/utility bills).
• Perform office administration, such as stationery control, company vehicle arrangement, office equipments, travel applications etc.
• Attend management and board meetings, take minutes, and prepare periodic reports for management use.
• Personal Assistant to company CEO whenever needed
• Perform other admin-related matters or ad hoc duties as assigned by Reporting Supervisor or Management.

Requirements/Qualifications:

• Professional Certificate/NiTEC in Business and above
• Min 1 years’ experience in similar role in providing Adminstrative responsibilities and duties
• Strong interpersonal and communication skills
• Computer Works using software including Microsoft Office application, Acrobat and custom software.
• Able to work independently and as a team and to take initiative in executing tasks