Admin Assistant (East/ Logistics)

Wecruit; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment firm in Singapore is seeking a detail-oriented Administrative Officer. The role involves coordinating with multiple departments, managing inventory, and maintaining records. Candidates should have at least 1 year of administrative experience in a warehouse environment and a minimum qualification of GCE 'N' / 'O' Level or Nitec. Strong organizational and multitasking skills are essential for success in this fast-paced environment.

Qualifications

• Minimum qualification of GCE 'N' / 'O' Level or Nitec.
• At least 1 year of administrative experience in a warehouse environment.
• Ability to multitask, prioritize, and work well in a fast-paced environment.
• Detail-oriented with strong organizational skills.

Responsibilities

• Coordinate with multiple departments on various tasks.
• Handle phone calls and emails professionally.
• Monitor and replenish inventory regularly.
• Maintain accurate records and prepare summary reports.
• Process purchase requests and track orders.

Skills

Data entry

Document management

Microsoft Office

Organizational skills

Multitasking

Education

GCE 'N' / 'O' Level or Nitec

Job description

Key Responsibilities

• Coordinated with multiple departments:
  HR - Processed overtime, leave, housing address updates, and exit declarations.
  Finance - Managed staff claims.
  Facilities - Arranged security access passes.
• Handled phone calls and emails professionally, ensuring clear communication.
• Monitored and replenished inventory (e.g., gloves, safety vests, earplugs, stationery, and other assets).

Additional Duties

• Maintained accurate records and prepared summary reports.
• Retrieved and provided file information for stakeholders.
• Compiled damaged tool reports and liaised with Maintenance on rework progress.
• Processed purchase requests, tracked orders, and verified receipts.
• Ensured compliance with office 6S standards and updated related materials.
• Managed locker and shoe rack allocation with proper documentation.
• Assisted colleagues and performed ad-hoc tasks as required.

Qualifications

• Minimum GCE "N" / "O" Level or Nitec qualification.
• At least 1 year of administrative experience in a warehouse environment.
• Proficient in data entry, document management, and Microsoft Office.
• Able to multitask, prioritize, and work well in a fast-paced environment.
• Detail-oriented with strong organizational skills.
• Working hours: 8:30 AM - 5:30 PM (Day shift).
• Workplace: Greenwich Drive, Tampines.