Admin Assistant - Data Entry & Documentation (2 Years Contract)

Singapore Technologies Engineering Ltd; Singapore; On-site; SGD 35,000 - 50,000; Full time

Job summary

A leading engineering firm in Singapore is looking for a Document Management Assistant to support ILS programmes. Responsibilities include maintaining project documents, coordinating with contractors, and providing general administrative support. Ideal candidates will have good proficiency in MS Office and strong communication skills. A commitment to a 2-year contract is required.

Benefits

Island-wide transport provided

5 days work week

Regular working hours

Qualifications

• Experience in Document Control for engineering projects will be advantageous.
• Able to interact effectively with all levels of staff both internally and externally.

Responsibilities

• Receive, transmit, file, and maintain documents and project-related correspondence.
• Assist in tracking and ensuring contractors submit documents.
• Maintain and update databases and manage data entry in E-Service systems.
• Schedule meetings and maintain organized filing systems.

Skills

Good proficiency in MS Office Suite

Good written communication skills

Good verbal communication skills

Ability to work independently

Job description

Overview

Job ID: 19795 | Location: Marine - 7 Benoi Road, SG

Responsible for assisting in the development of ILS deliverables for ILS programmes that meets customer requirements efficiently and on time.

Responsibilities

• Document Management: Receive, transmit, file, and maintain documents, drawings, and project-related correspondence. Manage the documents for all project documents.
• Vendor and Contractor Coordination: Assist in tracking and ensuring contractors submit documents.
• Record-Keeping and Data Entry: Maintain and update databases. Track important deadlines and manage data entry in E-Service systems.
• General Administrative Support: Schedule meetings and appointments. Maintain organized filing systems. Assist with office duties such as printing, scanning, and managing supplies.

Requirements

• Good proficiency in MS Office Suite
• Experience in Document Control for engineering projects will be advantageous
• Good written, verbal communication skills in English is required
• Able to interact effectively with all levels of staff both internally and externally
• Able to work independently
• Willing to commit to 2 years contract

Additional Information

• Location: 16 Benoi Road (Island-wide transport provided)
• 5 days work week
• Working Hours: 7.25am to 5.00pm