Admin Assistant cum Receptionist

CSP MAINTENANCE PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A facilities management company in Singapore is seeking a Front Desk Receptionist to handle day-to-day reception duties and provide administrative support. The ideal candidate should have at least GCE 'O' level qualifications, be proficient in English and Mandarin, and possess strong organizational skills. Responsibilities include managing phone calls, emails, and inventory, ensuring cleanliness, and arranging company vehicle maintenance.

Qualifications

• Entry Level specialized in Clerical/Administrative Support or equivalent.
• Highly motivated and well organized.

Responsibilities

• Attend to all incoming phone calls and emails.
• Distribute daily mail/deliveries.
• Maintain database, filing, scanning and photocopying.
• Manage inventory for stationery, pantry supplies, uniforms, and PPE.
• Ensure cleanliness of front desk area, conference room, and storeroom.
• Arrange servicing and inspection for company vehicles.

Skills

Meticulous

Time-management

Multitasking

Proficient in English

Proficient in Mandarin

Education

Minimum GCE 'O' level

Tools

Microsoft Office

Job description

• Responsible for day-to-day front desk reception duties which include attending to all incoming phone calls and emails
• Receive, sort and distribute daily mail/deliveries
• Perform clerical receptionist duties such as maintain database, filing, scanning and photocopying
• Manage the inventory for stationery, pantry supplies, uniforms, chemical and PPE. Place order when necessary
• Ensure clean and tidy of front desk area, conference room and storeroom
• Responsible in company vehicles, include servicing and inspection arrangement, road tax, insurance, COE and etc
• To provide management on company vehicles movement report by software whenever required
• Provide support in general office administration
• Assist in prepare quotation.
• Any other ad-hoc administrative tasks assigned

Requirements:

• Minimum GCE 'O' level.
• Preferably Entry Level specialized in Clerical/Administrative Support or equivalent.
• Meticulous, highly motivated and well organized
• Proficient in English and Mandarin
• Possess working knowledge of Microsoft Office
• Multitasking and time-management skills, with the ability to prioritize task