Admin Assistant cum Receptionist

Private Advertiser; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A professional services firm in Singapore is seeking a Receptionist to be the first point of contact for visitors and provide administrative support. Responsibilities include greeting guests, managing phone calls, maintaining the reception area, and scheduling appointments. The ideal candidate will have excellent communication skills and strong organizational abilities. This role is critical in ensuring a welcoming environment for clients and visitors.

Qualifications

• Experience in a receptionist or administrative role is preferred.
• Excellent communication skills, both verbal and written.
• Strong organizational skills and attention to detail.

Responsibilities

• First point of contact for visitors, ensuring a positive impression.
• Answering and directing calls, taking messages.
• Notifying personnel of visitor arrivals and managing visitor logs.
• Ensuring reception area is tidy and presentable.
• Managing calendars and scheduling appointments.
• Handling various forms of communication.
• Managing inventory and ordering office supplies.
• Assisting with the organization of office events.

Job description

Receptionist Duties:

• Greeting and Welcoming: First point of contact for visitors, ensuring a positive and professional first impression.
• Telephone Management: Answering and directing calls, taking messages, and providing information.
• Visitor Management: Notifying relevant personnel of visitor arrivals, managing visitor logs, and issuing visitor badges.
• Maintaining Reception Area: Ensuring the reception area is tidy, organized, and presentable.

Administrative Duties:

• Clerical Support: Filing, data entry, document preparation, and other general office tasks.
• Scheduling: Managing calendars, scheduling appointments, and coordinating meetings.
• Correspondence: Handling mail, emails, and other forms of communication.
• Office Supplies: Managing inventory and ordering supplies as needed.
• Assistance with Events: May assist with the organization and coordination of office events.
• Other Ad-hoc Tasks: Assisting with various tasks as assigned by management.