Admin Assistant cum Receptionist

PEOPLE PROFILERS PTE. LTD.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading staffing solutions provider in Singapore is seeking an Administrative Support role responsible for logistics coordination and inventory management. Candidates should have strong organizational skills and at least 1 year of experience. Proficiency in Microsoft Office is required. Interested applicants should apply now or send their resume directly.

Qualifications

• Minimum 1 year of relevant working experience.
• Strong organizational and multitasking skills.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Provide day-to-day administrative assistance to the logistics department.
• Support planning and coordination of materials movement.
• Maintain and update daily records of workers’ attendance and overtime.
• Assist in preparing documentation for audits or inspections.

Skills

Organizational skills

Multitasking skills

Communication skills

Interpersonal skills

Proficiency in Microsoft Office

Job description

Key Responsibilities

Administrative Support/ Reception Duties

• Provide day-to-day administrative assistance to the logistics department.
• Maintain accurate records for machinery certifications, road tax, and insurance renewals.
• Assist in preparing documentation for audits or inspections as required.
• Perform receptionist duties as needed, including managing calls, visitors, and general inquiries.

Logistics Support/ Inventory Management

• Support the planning and coordination of materials movement to and from construction sites.
• Liaise with suppliers and project staff to ensure timely and accurate delivery of construction materials and equipment.
• Monitor and update delivery status, providing regular reports to the project team.
• Maintain and update inventory records for materials, tools, and equipment.
• Assist in stock-taking and asset-tracking exercises.

Overtime Tracking & Management

• Maintain and update daily records of workers’ and site staff’s attendance and overtime.
• Collect and verify timesheets, attendance records, and OT claims from site supervisors.
• Prepare and submit monthly OT reports for payroll processing.

Additional job scope

• Ad-hoc tasks as assigned by management.

Requirements

• Minimum 1 year of relevant working experience.
• Strong organizational and multitasking skills.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).

We regret that only shortlisted candidates will be notified.

Interested applicants kindly click on “apply now” or send your updated resume to [e-mail]