Admin Assistant (Culinary Services)

St. Andrew’s Nursing Home (Taman Jurong); Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A nursing home in Singapore is seeking an Administrative Assistant to support the Culinary Services team. This role involves managing documentation, inventory records, and liaising with vendors. Candidates should have a minimum of GCE ‘O’ Levels and 1-2 years of administrative experience, preferably in F&B, healthcare, or finance. Proficiency in Microsoft Office is essential. This is a full-time position with a 5-day work week, with occasional support needed for events or audits.

Qualifications

• Minimum GCE 'O' Levels / NITEC / Diploma preferred.
• 1-2 years of administrative experience; experience in F&B, healthcare or finance documentation is an advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Provide day-to-day administrative support to the Culinary Services team.
• Manage filing, data entry, documentation and record-keeping.
• Coordinate with vendors and suppliers on quotations, deliveries and documentation.
• Track purchase orders, delivery orders and invoices for food supplies and equipment.
• Ensure compliance with food safety regulations and internal audits.

Skills

Organized

Detail-oriented

Good communication skills

Coordination skills

Proficient in Microsoft Office

Education

GCE 'O' Levels / NITEC / Diploma

Job description

• Report to Head of Culinary Services
• Provide day‑to‑day administrative support to the Culinary Services team
• Manage filing, data entry, documentation and record‑keeping (softcopy and hardcopy)
• Coordinate with vendors and suppliers on quotations, deliveries and documentation
• Track purchase orders, delivery orders and invoices for food supplies and equipment
• Maintain inventory records, consumption logs and stock trackers
• Support the Finance Department with documentation for procurement of food supplies, especially perishables
• Ensure compliance with food safety regulations and internal audits, including hygiene certifications, cleaning schedules, temperature logs and pest control records
• Prepare basic reports, summaries and spreadsheets for management review
• Handle ad‑hoc administrative tasks as required
• Based in nursing home kitchen/office environment
• 5‑day work week; occasional support for events, audits or urgent issues may be required
• PPE and hygiene protocols to be followed when accessing kitchen and resident care areas
• Minimum GCE “O” Levels / NITEC / Diploma preferred
• 1‑2 years of administrative experience; experience in F&B, healthcare or finance documentation is an advantage
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Organized, detail‑oriented and able to meet deadlines
• Good communication and coordination skills
• Able to handle confidential information appropriately
• Team player with a positive and proactive attitude