Admin Assistant

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading staffing agency is seeking an Administrative Support professional for a 12-month contract in Singapore. Responsibilities include providing administrative support within Group Compliance, handling onboarding/offboarding, managing invoices, and coordinating meetings. The ideal candidate possesses a Degree, strong communication skills, and proficiency in Microsoft Office applications. This role offers a monthly salary of up to $3500 and involves multitasking and interaction with various stakeholders.

Qualifications

• Minimum Degree in any field with admin or compliance admin experience.
• Strong interpersonal skills and attention to detail.
• Ability to manage multiple tasks with various stakeholders.

Responsibilities

• Provide administrative support to ensure efficient operation of office.
• Carry out administrative duties including onboarding/offboarding of staff.
• Assist with finance operational matters such as invoice processing.
• Manage user requests as the first point of contact.
• Provide secretarial support to the Head of Group Compliance.

Skills

Interpersonal skills

Written communication

Attention to detail

Ability to multi-task

Proficiency in Microsoft Excel

Proficiency in Microsoft Word

Proficiency in Microsoft Outlook

Education

Degree in any field

Job description

Location: Raffles Place

Duration: 12 months contract

Working Hours: 9AM to 6.30PM Monday to Thursday, and 9AM to 5.30PM Friday with 1 Hour meal break

Salary: Up to $3500

Job Responsibilities

• Provide administrative support to ensure efficient operation of office within Group Compliance.
• Carry out administrative duties such as onboarding/offboarding of staff, maintain office supplies, upkeep staff list, update centralised forms, maintain fixed asset listing, coordinate offsite archival requests, update internal SOP/user guides etc.
• Assist with finance operational matters such as invoice processing and payment monitoring
• Assist with annual/quarter/ad-hoc reviews within Group Compliance where required and provide administrative support for function wide meetings where necessary
• Manage user requests as the first point of contact and liaise with internal and external stakeholders on administrative/IT/facilities matters to resolve issues timely
• Provide covering administrative and secretarial support to the Head of Group Compliance which includes meeting coordination, printing of materials and meeting room booking
• Additional duties as assigned

Job Requirements

• Minimum Degree in any field with admin or compliance admin experience
• Good interpersonal, written, and communication skills with attention to detail.
• Ability to multi-task and manage work tasks with numerous stakeholders, as well as deliver results within tight timelines
• Proficiency in Microsoft Office Suite applications, particularly Excel, Word and Outlook

Ally
The Outsourcing Team
Recruit Express Pte Ltd
EA: 99C4599