Admin Assistant, Allied Health & Operations (SACH)

ST ANDREW'S MISSION HOSPITAL; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A healthcare organization in Singapore is seeking a Support Administrator to assist with various administrative functions related to the Senior Mobility & Enabling Fund (SMF) and One-Rehab initiatives. You will coordinate with therapists, track therapy device deliveries, and provide clerical support for departmental operations. The ideal candidate should have a diploma, at least two years of experience, and proficiency in Microsoft Office.

Qualifications

• At least 2 years of working experience required.
• Proficient in Microsoft Office with good communication skills.
• Meticulous and able to work independently.

Responsibilities

• Assist the AHO Manager with admin functions related to SMF and One-Rehab.
• Coordinate with therapists for SMF applications and therapy device purchases.
• Provide support as a SMF Fund Administrator claiming to AIC.
• Prepare claims for submission and reconcile general ledger quarterly.
• Provide general administrative support for departmental operations.

Skills

Microsoft Office

Inventory

Invoicing

Audit

General Ledger

Reliable

Able To Work Independently

Education

General diploma or equivalent

Job description

Roles & Responsibilities

Job Responsibilities

• Assist the AHO Manager to provide support in the admin functions relating to :
• Senior Mobility & Enabling Fund (SMF)
• One-Rehab
• Linen & Laundry
• General Clerical Support
• Coordinate with therapists to assist with the SMF application and purchase of therapy devices.
• Keep track of the delivery of therapy devices upon patients’ discharge and ensure billing accuracy before obtaining approval from the Therapy Leads.
• Amend SMF applications and orders upon therapy request.
• Maintain a system for filing and achieving all essential information and circulars from government agencies related to SMF.
• Provide support as a SMF Fund Administrator (FA) claiming to Agency of Integrated Care (AIC) when delivery and documentation are completed.
• Reconcile general ledger and quarterly report for submission of claim to AIC quarterly.
• Ensure and verify the following before preparing a claim for submission :
• The documentation for the application is complete, and supports the applicant’s eligibility for SMF;
• The documentation for the order, delivery, and acknowledgement of receipts and invoicing of the assistive devices or consumables to the applicant is complete and has been received by the FA.
• For assistive devices, the applicants include in the claims should not be more than two quarters old. FAs are required to provide valid reasons for late submission.
• Assist in the SMF audit.
• Collect data, prepare reports, and submit quarterly claims for One-Rehab.
• Check delivery orders and monthly invoices, manage inventory, initiate purchases, and maintain the linen store.
• Provide general administrative and clerical support for departmental operations.
• Assume other responsibilities relevant to the position as delegated from time to time, including work relating to expanding services and developing new services or new projects.

Requirements

• General diploma or equivalent from a recognised institution is required.
• At least 2 years of working experience.
• Proficient in Microsoft Office with good spoken and written communication skills.
• Meticulous and able to work independently.

Tell employers what skills you have

• Microsoft Office
• Inventory
• Consumables
• Provides administrative and clerical support
• Invoicing
• Mobility
• Reliable
• General Ledger
• Audit
• Able To Work Independently