Admin Assistant / Admin Executive

NHL HOLDING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A fleet management company in Singapore is seeking an administrative assistant to oversee fleet performance and driver management. The role includes monitoring vehicle conditions, handling supplier invoices, and coordinating with staff. The ideal candidate should possess strong organizational and communication skills, and experience in administration is highly desirable. Working hours are from 9:30 AM to 6:00 PM, Monday to Friday.

Qualifications

• Strong organisational and time management skills under pressure.
• Excellent communication and interpersonal skills with all levels.
• Proficient in Microsoft Office suite.

Responsibilities

• Monitor fleet performance through live tracking.
• Manage Driver Management System and driver behavior.
• Conduct daily vehicle idling status monitoring.
• Ensure fleet vehicles are operational.
• Coordinate with drivers and supervisors for maintenance.
• Verify and submit supplier invoices for payment.
• Perform data entry and maintain fleet records.
• Handle additional ad hoc duties.

Skills

Organisational skills

Communication skills

Microsoft Office Suite

Attention to detail

Adaptability

Job description

Job Responsibilities

1. Monitor company fleet performance through the live tracking system; consolidate system-generated alerts and ensure timely follow-up actions.
2. Manage and oversee the Driver Management System (DMS), including tracking and analyzing driver behavior.
3. Conduct daily monitoring of vehicle idling status and report findings to management.
4. Ensure all fleet vehicles are in proper working condition to support operational productivity.
5. Coordinate with drivers, transport supervisors, technicians, and managers for hardware replacements and related matters.
6. Verify supplier invoices and submit to the Finance Department for payment processing.
7. Perform accurate data entry and maintain fleet records.
8. Handle any other ad hoc duties as assigned.

Qualifications

• Strong organisational and time management skills with the ability to prioritise tasks and work under pressure
• Excellent communication and interpersonal skills, with the ability to interact effectively with all levels of the organisation
• Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Attention to detail and a commitment to accuracy in all work tasks
• Flexible and adaptable, with a proactive and solution-oriented approach
• Experience working in the administration and office support industry, particularly in administrative assistant roles, is highly desirable

Working Location: Benoi Crescent

Working Hour: 9.30am to 6pm (Mon to Fri)

You will be reporting under Fleet Mobility Department