Admin Assistant (6 months contract- potentially convertible to permanent role)

Omega 365 Singapore Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading firm in Singapore is looking for an Admin Assistant for a 6-month contract potentially leading to a permanent position. Responsibilities include managing attendance records and ensuring compliance with workplace policies. The ideal candidate will have a diploma in Business Administration or a related field, alongside strong analytical and communication skills. The role offers a salary of $3000 per month.

Benefits

Company bus transport from Clementi MRT station

Qualifications

• Prior experience in attendance verification.
• Ability to manage multiple verification tasks under tight deadlines.
• High level of integrity and discretion in handling sensitive information.

Responsibilities

• Manage and verify attendance and timesheet.
• Ensure compliance with workplace policies via monitoring.
• Generate and analyze reports related to attendance and misconduct.

Skills

Attention to detail

Analytical skills

Communication abilities

Coordination skills

Education

Diploma in Business Administration or related field

Tools

Biometric systems

CCTV monitoring tools

Job description

Admin Assistant (6 months contract- potentially convertible to permanent role)

Qualification & Requirements

• Diploma in Business Administration, Human Resource Management or a related field is preferred.
• Prior experience in attendance verification is preferred.
• Familiarity with timekeeping systems and CCTV monitoring tools will be an added advantage.
• Strong attention to detail and analytical skills
• Communication and coordination abilities
• High level of integrity, and discretion in handling sensitive information
• Ability to meet tight deadlines, manage multiple verification tasks.

Key Responsibilities

• Attendance & Timesheet Management
• To ensure accurate verification of staff attendance and overtime claims, and to monitor workplace activity to support operational integrity and compliance

• Verify daily biometric daily attendance record.
• Cross checking overtime claims with the actual attendance record, the approved overtime (O.T) projection list and via the CCTV footage.
• Maintain organized records of attendance and O.T verification for audit and payroll processing.
• Monitor staff work behavior and compliance with workplace policies via CCTV surveillance.
• Identify discrepancies, raise queries and investigate irregular patterns or potential violations in attendance and overtime records.
• Generate and analyze timely and accurate reporting.
• Support investigations related to attendance, time theft and/ misconduct.
• Report inconsistency/violation to the Assistant Manager – HR and Senior Manager – HR for further discussion before escalating the findings to the senior management as needed for further review and action.
• Perform any other ad-hoc assignment as required from time to time.

Salary: $3000/ month

Location: Pandan Road

Working hours

• 5 days work week
• Monday to Friday, 8.30am- 5.30pm

Transport

• There is a company bus departing near Clementi MRT station at 8.10am to bring staff to the office and a return company bus trip back to Clementi in the evening