Admin Assistant (6 months contract)

FRANKLIN OFFSHORE INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading offshore company in Singapore is seeking a detail-oriented professional for attendance and timesheet management. The ideal candidate will verify biometric attendance records, monitor compliance via CCTV, and ensure accurate payroll processing. Candidates with a diploma in business administration or related fields and prior experience in attendance verification are preferred. Strong analytical and communication skills are required.

Qualifications

• Prior experience in attendance verification is preferred.
• Ability to meet tight deadlines and manage multiple tasks.
• High level of integrity and discretion in handling sensitive information.

Responsibilities

• Verify daily biometric attendance records.
• Cross check overtime claims with attendance records and CCTV footage.
• Maintain organized records for audit and payroll processing.
• Monitor staff compliance with workplace policies via CCTV.
• Identify discrepancies and investigate attendance record violations.
• Generate and analyze timely reporting.
• Support investigations related to attendance and misconduct.
• Report inconsistencies to HR management.

Skills

Attention to detail

Analytical skills

Communication

Coordination abilities

Education

Diploma in Business Administration, Human Resource Management or related field

Tools

Timekeeping systems

CCTV monitoring tools

Job description

Qualification & Requirements

• Diploma in Business Administration, Human Resource
• Management or a related field is preferred.
• Prior experience in attendance verification is preferred.
• Familiarity with timekeeping systems and CCTV monitoring tools will be an added advantage.
• Strong attention to detail and analytical skills
• Communication and coordination abilities
• High level of integrity, and discretion in handling sensitive information
• Ability to meet tight deadlines, manage multiple verification tasks.

Key Responsibilities

Attendance & Timesheet Management

• Verify daily biometric daily attendance record.
• Cross checking overtime claims with the actual attendance record, the approved overtime (O.T) projection list and via the CCTV footage.
• Maintain organized records of attendance and O.T verification for audit and payroll processing.
• Monitor staff work behavior and compliance with workplace policies via CCTV surveillance.
• Identify discrepancies, raise queries and investigate irregular patterns or potential violations in attendance and overtime records.
• Generate and analyze timely and accurate reporting.
• Support investigations related to attendance, time theft and/misconduct.
• Report inconsistency/violation to the Assistant Manager – HR and Senior Manager – HR for further discussion before escalating the findings to the senior management as needed for further review and action.
• Perform any other ad-hoc assignment as required from time to time.