Admin Assistant (1 year contract)

Daikin Airconditioning (Singapore) Pte. Ltd.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A multinational air-conditioning company in Singapore is seeking an Office Administrator to provide administrative support, perform reception duties, and maintain office facilities. The ideal candidate will have at least 2 years of experience as a receptionist or office administrator and be proficient in Microsoft Office. Immediate availability is preferred.

Qualifications

• At least 2 years’ experience as a receptionist or office admin.
• Able to commence work immediately or within short notice.

Responsibilities

• Provide administrative support to General Administration department.
• Perform reception support when needed.
• Assist in travel, hotel arrangements, and restaurant bookings.
• Maintenance of Meeting room, Cafeteria, Reception.
• Assist in setting up decoration for festive seasons.

Skills

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Good communication skills

Positive attitude

Education

Minimum GCE 'O' level

Job description

Responsibilities

• Provide administrative support to General Administration department which may include data entry work, filing, submitting invoices for payment, and etc
• Performs reception support when needed which may include answering and screening incoming phone call and forwarding to the relevant department, greeting and assisting visitors, support incoming and outgoing mail and packages, coordinate meeting room bookings and etc
• Support phone system and ordering of name cards for both hardcopy and digital.
• Liaise with M1 for new line request / contract renewal for project/corporate
• Arrangement of bus transportation / meal for staff when necessary
• Newspaper subscription and billing submission for payment
• Assist in travel / hotel arrangements / restaurant booking and other admin tasks
• Assist in the office and cafeteria supply inventory and equipment servicing schedule such as photocopier, water dispenser and etc, to ensure an efficient and well‑organized office environment
• Maintenance of Meeting room, Cafeteria, Reception and Daikin office premises
• Assist in setting up decoration for office during festive seasons such as cny, christmas and etc
• Perform any other duties or projects as assigned by superior

Requirements

• Minimum GCE 'O' level
• At least 2 years’ experience as a receptionist or office admin
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Possess positive attitude and good communication skills, both written and spoken to interface with all levels of people internally and externally
• Able to commence work immediately or within short notice.