Admin Assistant (1 year)

ROBERT WALTERS (SINGAPORE) PTE LTD; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A leading financial institution in Singapore is seeking an Administrative Assistant to support daily operations, travel logistics, and expense processing. The ideal candidate will have 3 to 5 years of experience in private banking and excel in organisational skills. The role offers a collaborative culture with a strong focus on employee development and well-being. Join us to contribute to an inclusive environment that values diversity and professionalism.

Benefits

Ongoing training opportunities

Collaborative work culture

Flexible working opportunities

Qualifications

• 3 to 5 years of relevant experience in private banking or wealth management.
• Exceptional organisational skills under tight deadlines.
• Strong written and verbal communication skills.
• Meticulous attention to accuracy in handling sensitive information.
• Proficient in Microsoft Office applications.

Responsibilities

• Provide comprehensive administrative support to ensure smooth operations.
• Coordinate complex travel arrangements for team members.
• Process expense reports ensuring compliance.
• Maintain accurate records of office assets and supplies.
• Support visiting team members with logistics and orientation.

Skills

Organisational skills

Interpersonal communication

Problem-solving

Attention to detail

Time management

Proficiency in Microsoft Office

Job description

You will play a pivotal role in supporting a high-performing business unit by managing daily office operations, travel arrangements, and expense processing with precision and care. Enjoy a collaborative and inclusive work culture that values teamwork, flexibility, and personal growth through ongoing training opportunities and supportive leadership. Gain valuable experience while building strong relationships across teams and contributing to the smooth running of the office environment.

What you'll do

• Provide comprehensive administrative support to the business unit by efficiently managing schedules, correspondence, and documentation to ensure all operations run smoothly.
• Coordinate complex travel arrangements and logistics for bankers and team members, including booking flights, accommodation, transportation, and preparing detailed itineraries.
• Process expense reports accurately and promptly, ensuring compliance with company policies and timely reimbursement for staff.
• Perform general office administration duties such as maintaining office supplies, overseeing equipment functionality, and liaising with vendors as needed.
• Work closely with IT desk/floor support to guarantee all phones, computers, and related technology are functioning optimally for uninterrupted workflow.
• Manage seating plans for new hires and assist with planned moves within the office to facilitate smooth transitions and optimal workspace allocation.
• Support visiting team members from other offices by organising local logistics, providing orientation, and addressing any immediate needs during their stay.
• Undertake ad‑hoc duties as assigned by management, demonstrating adaptability and willingness to contribute wherever required.
• Maintain accurate records of office assets and supplies while proactively identifying areas for process improvement or cost savings.
• Foster positive relationships across departments by acting as a reliable point of contact for administrative queries and requests.

What you bring

The ideal candidate for the Administrative Assistant position brings significant experience from the financial services background. You have honed your organisational talents through juggling competing demands while always prioritising accuracy. Your interpersonal strengths allow you to build rapport easily across teams; you communicate clearly whether drafting emails or explaining procedures face‑to‑face.

• 3 to 5 years of relevant experience in private banking or wealth management environments where high standards of confidentiality and professionalism are essential.
• Demonstrate exceptional organisational skills with proven ability to manage multiple priorities simultaneously without compromising on quality or deadlines.
• Showcase strong problem‑solving abilities combined with initiative and motivation to anticipate needs before they arise within the team context.
• Exhibit excellent written and verbal communication skills alongside outstanding interpersonal abilities that foster collaboration across diverse groups.
• Display meticulous attention to accuracy and detail when handling sensitive information or processing important documents such as expense reports.
• Remain calm under pressure while meeting tight deadlines through effective time management strategies developed over previous roles.
• Be proficient in Microsoft Office applications (Word, Excel, PowerPoint), Teams, Outlook; comfortable learning new systems quickly as required by evolving business needs.
• Bring a proactive approach towards continuous improvement by suggesting ways to streamline processes or enhance efficiency within administrative functions.
• Embody flexibility by adapting readily to changing priorities or unexpected challenges that may arise throughout the workday.
• Value teamwork highly by supporting colleagues generously while also taking responsibility for individual contributions.

What sets this company apart

This organisation stands out as one of Singapore’s most reputable financial institutions renowned for its commitment to excellence in client service and employee wellbeing. Flexible working opportunities are available so you can balance professional ambitions with life outside work. The company invests heavily in training opportunities designed not just to enhance job performance but also nurture long‑term career development. Most importantly, this is an environment where inclusivity matters: people from all backgrounds are welcomed warmly into teams that celebrate diversity as a source of strength. If you’re seeking more than just another job—if you want meaningful work within an organisation that genuinely cares—this is the place for you.

What's next

If you are ready to take on this rewarding challenge as an Administrative Assistant in Singapore’s thriving financial sector, we encourage you to apply now!

Apply today by clicking on the link provided - your next great opportunity awaits!

Do note that we will only be in touch if your application is shortlisted.