Admin Assistant

T.K.H DECO PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local company in Singapore is seeking to hire a candidate for administrative and HR support roles. Responsibilities include handling payroll, issuing documents, assisting in recruitment, and maintaining HR records. The ideal candidate should have at least 2 years of experience, proficiency in MS Office, and the ability to communicate with Chinese-speaking associates. Working hours are 5 days a week plus alternate Saturdays.

Qualifications

• At least 2 years of working experience in related field.
• Added advantage for those with experience in handling foreign workers.

Responsibilities

• Issue Delivery Orders, Invoices, Quotations, and other paperwork.
• Assist HR Manager with all HR-related duties.
• Perform basic office tasks such as filing, data entry, answering phone calls.
• Maintain and update HR database.
• Full spectrum of payroll using Info-tech software.

Skills

Proficient with MS Office

Good organisational skills

Ability to prioritise

Attention to details

Corresponding in Chinese

Job description

Provide Admin Support

• Issue Delivery Orders, Invoices, Quotations, and other paperwork
• Basic office tasks such as filing, data entry, answering phone calls
• Ad hoc duties as assigned

Provide HR Support

• Assist HR Manager with all HR-related duties
• Recruitment and selection
• Preparation of HR documents such as employment contracts, letters, memos, policies, payslip etc.
• Arrange Foreign Workers to attend medical check-up, MOM appointments etc.
• Maintain and update HR database (employment records, leave, medical, claims, training)
• Full spectrum of payroll using Info-tech software (including workers time attendance, overtime)
• Employee orientation, onboarding and offboarding processes
• Co-ordinate Training & Development activities for staff
• Adhoc duties as assigned

Requirements

• Salary commensurate with experience
• Added advantage for those with experience in handling foreign workers
• Proficient with MS Office
• Possess good organisational skills, ability to prioritise and demonstrate attention to details
• 5-day week + Alternate Saturdays (half day)
• Able to correspond with Chinese speaking associates and employees
• At least 2 years of working experience in related field