admin assistant

HOESTAR INSPECTION INTERNATIONAL PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading inspection company in Singapore is seeking a responsible and highly organized Admin Assistant to support daily office operations. The ideal candidate will handle general administrative duties, manage correspondence, and maintain office supplies while demonstrating strong communication and organizational skills. Training is provided for candidates with less experience.

Qualifications

• Minimum O-Level / Nitec / Diploma or equivalent required.
• Proficient in MS Word, Excel, and PowerPoint.
• Strong communication and follow-up skills are essential.

Responsibilities

• Handle general administrative duties including filing and data entry.
• Manage incoming calls, emails, and correspondence.
• Maintain office supplies and inventory records.
• Support preparation of quotations and reports.
• Assist in scheduling meetings and coordinating staff appointments.

Skills

Strong communication skills

Organizational skills

Proficiency in MS Word

Proficiency in Excel

Proficiency in PowerPoint

Education

O-Level / Nitec / Diploma or equivalent

Tools

MS Word

Excel

PowerPoint

Google Workspace

Job description

Job Summary

We are seeking a responsible and highly organized Admin Assistant to support daily office operations and ensure smooth administrative workflow. The ideal candidate is proactive, detail-oriented, and able to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities

• Handle general administrative duties including filing, data entry, and document management
• Manage incoming calls, emails, correspondence and distribute information where required
• Maintain office supplies, stationery, equipment, and inventory records
• Support preparation of quotations, reports, and contracts when necessary
• Assist in scheduling meetings, coordinating staff appointments, and arranging logistics
• Prepare and organize documents for internal and client use (softcopy/hardcopy)
• Maintain accurate records, folders, and tracking sheets
• Provide support to management and team members on ad‑hoc tasks

Requirements

• Minimum O-Level / Nitec / Diploma or equivalent
• Proficient in MS Word, Excel, PowerPoint (Experience with Google Workspace is a bonus)
• Strong communication & follow‑up skills
• Meticulous, organized, and able to work independently
• Positive working attitude and willingness to learn
• Prior administrative experience preferred but not compulsory (training provided)