Admin Assistant

ETHOZ Capital Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading transportation company in Singapore is seeking an experienced administrative professional to manage fuel cards, parts issuance, and inventory. The ideal candidate should have at least 2 years of relevant experience, strong organizational skills, and the ability to thrive in a fast-paced environment. This role involves various administrative tasks to support daily operations.

Qualifications

• Minimum 2 years of relevant administrative experience.
• Familiarity with inventory management and administrative support tasks.

Responsibilities

• Issue and track fuel cards to drivers and maintain accurate records.
• Issue parts to mechanics and post job cards in the system.
• Procure pantry supplies and manage office stationery.
• Regularly update inventory records and monitor stock levels.
• Generate breakdown reports related to vehicle performance.
• Assist with general office tasks and support team members.

Skills

Team player

Organizational skills

Ability to work in fast-paced environment

Education

GCE ‘O’ level and above

Job description

Key Responsibilities

1. Issuance and Tracking of Fuel Cards & Car Keys: Issue and track fuel cards to drivers, ensuring accurate records of usage. Distribute car keys to drivers and maintain a log of issued keys. Monitor fuel card balances and report any discrepancies or issues to management.

2. Issuing of Parts to Mechanics & Job Card Posting: Issue necessary parts to mechanics and ensure accurate records are kept. Post job cards into the system, ensuring that work performed and parts used are properly documented.

3. Ordering of Pantry Supplies and Stationery: Manage the procurement of pantry supplies (e.g., snacks, beverages) and office stationery. Ensure that stock levels are maintained and place orders as necessary to avoid shortages.

4. Inventory Management and Updates: Regularly update and maintain accurate records of inventory levels in the company’s system. Ensure proper stock control procedures are followed, and inventory discrepancies are promptly reported.

5. Breakdown Reports and Other Reporting: Generate and update breakdown reports related to vehicle performance and other operational matters. Ensure timely and accurate submission of reports for management review.

6. Administrative Support: Assist with general office tasks, filing, and document management as required. Support team members with ad-hoc administrative duties to ensure smooth daily operations.

Job requirements

• GCE ‘O’ level and above
• Minimum 2 years of relevant administrative experience
• Good team player
• Able to work in fast pace environment
• Organized and responsible