Admin Assistant

HOTBAKE 24/7 PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A well-established vending company in Singapore is seeking a Vending Admin Assistant to manage administrative tasks and support customer inquiries. Responsibilities include handling cash, preparing reports, and maintaining records. Candidates should possess strong customer service skills, be proficient in Microsoft Office, and have a proven aptitude for numbers. This role offers a competitive salary with performance-based bonuses and opportunities for career growth.

Benefits

Performance bonuses

Career growth opportunities

Hands-on training

Qualifications

• ‘O’ Level, Diploma, or higher required.
• Strong customer service and communication skills are essential.
• Proficient in Microsoft Office applications, especially Word and Excel is needed.
• Strong aptitude for numbers and calculations for reporting purposes.
• Organized, able to multitask, and thrives in a fast-paced environment.

Responsibilities

• Manage and respond to general and administrative email accounts.
• Attend to customer inquiries and follow up on complaints.
• Prepare summaries and audit reports.
• Handle cash counting and cash-related responsibilities.
• Conduct weekly vehicle inspections.

Skills

Customer service skills

Communication skills

Proficient in Microsoft Office

Aptitude for numbers and calculations

Organizational skills

Education

‘O’ Level or Diploma or higher

Job description

Join Our Team as a Vending Admin Assistant!

Well-Established Company | Salary: $2,200 + Performance Bonuses | Location: Redhill (5 mins walk from Redhill MRT)

About the RoleBe part of our dynamic vending machine business and help drive our growth in Singapore’s exciting F&B industry! As a Admin Assistant, you’ll:

• Manage and respond to general and administrative email accounts; attend to sales, customer, and general inquiries.
• Attend to and follow up on customer hotline complaints; maintain up-to-date customer contracts and records.
• Update records for sales, sandwich disposals, and petty cash.
• Prepare summaries and audit reports.
• Prepare reports for price differences or target differences, communicate relevant information to customers, and prepare invoices.
• Prepare commission payable details as per contracts.
• Handle cash counting (notes and coins) and cash-related responsibilities.
• Update maintenance records as provided by the Operations Manager and Technician.
• Manage weekly checking of GPS systems for all company vehicles.
• Conduct weekly vehicle inspections.
• Perform other related administrative duties as assigned.

What We’re Looking For

• ‘O’ Level, Diploma, or higher.
• Strong customer service and communication skills.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• Strong aptitude for numbers and calculations, especially for reporting purposes.
• Organized, able to multitask, and thrives in a fast-paced environment.
• Responsible, trustworthy, and eager to learn.
• Able to start soon (flexible notice periods welcome).
• Female candidates preferred.

Why Join Us?

• Work with vending technology and food safety in a growing industry.
• Enjoy career growth opportunities and hands‑on training.
• Be part of a supportive team in a convenient Redhill location, just steps from the MRT.
• Earn a competitive salary with performance‑based bonuses to reward your success.