Admin Assistant

WEHO CONSTRUCTION & ENGINEERING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading construction company in Singapore is looking for an administrative professional to update task lists, manage purchase orders, and maintain important documents. The ideal candidate has a minimum GCE 'O' Level or equivalent and at least 2 years of administrative experience. Strong MS Office skills and the ability to work independently are essential. This position offers a dynamic work environment with diverse responsibilities.

Qualifications

• At least 2 years of administrative experience preferred.
• Able to work independently and handle multiple tasks efficiently.

Responsibilities

• Update the Master Outstanding Summary List for new or closed tasks.
• Issue Purchase Orders to suppliers upon request.
• File and maintain documents such as Quotations and Invoices.
• Manage workers' timecards and PPE needs.
• Enroll new training courses for workers and staff.
• Perform ad hoc tasks from HR or Accounts.

Skills

Proficient in MS Office applications

Good communication skills

Teamwork skills

Meticulous and well-organized

Time management

Education

Minimum GCE 'O' Level or Diploma in Business Administration

Job description

Responsibilities

• Update the Master Outstanding Summary List whenever there are new or closed tasks
• Issue the Purchase Order to the suppliers upon request
• File and maintain the documents such as Quotation, Purchase Order, Invoices and other hardcopy records
• Manage the workers' timecards and monitor their Personal Protective Equipment (PPE) needs
• Enrol new training courses for workers and staff when required
• Perform ad hoc tasks assigned by the HR or Accounts department

Requirements

• Minimum GCE 'O' Level or Diploma in Business Administration or equivalent
• At least 2 years and above of administrative experience preferred
• Proficient in MS Office applications (Word, Excel, Outlook)
• Good communication and teamwork skills
• Meticulous, well-organized, and able to meet deadlines
• Able to work independently and handle multiple tasks efficiently