Admin Assistant

DEFTECH CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction company in Singapore is seeking a skilled Admin Assistant to provide vital administrative support and ensure smooth operations. The ideal candidate will be organized, proactive, and detail-oriented. Responsibilities include managing project documentation, handling correspondence, maintaining records, coordinating meetings, and supporting HR tasks. This role is essential for maintaining effective communication and a safe work environment. If you meet these qualifications, we encourage you to apply.

Qualifications

• Skilled in providing general administrative support and managing project documentation.
• Ability to handle professional correspondence and maintain company records.
• Experience in supporting HR tasks like onboarding and timekeeping.

Responsibilities

• Provide general administrative support to the management team
• Assist in managing and organizing project documentation
• Handle incoming and outgoing correspondence
• Maintain and update company records and databases
• Coordinate meetings and schedule appointments
• Support HR with onboarding and timekeeping
• Assist in financial administration tasks
• Collaborate with team members for effective communication
• Help maintain a safe and healthy work environment
• Perform other administrative tasks as assigned

Skills

Organization

Attention to detail

Proactivity

Job description

We are currently seeking a skilled and detail-oriented Admin Assistant to join our team. As an Admin Assistant, you will play a crucial role in providing administrative support and ensuring the smooth operation of our construction company. If you are organized, proactive, and have strong attention to detail, we encourage you to apply.

Responsibilities:

• Provide general administrative support to the management team and staff.
• Assist in managing and organizing project documentation, including contracts, change orders, and submittals.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls, in a professional and timely manner.
• Maintain and update company records, databases, and filing systems.
• Assist in coordinating meetings, scheduling appointments, and making travel arrangements.
• Support the HR department with employee onboarding, timekeeping, and leave management.
• Assist in financial administration tasks, such as invoice processing, expense tracking, and financial reporting.
• Collaborate with team members and departments to ensure effective communication and coordination.
• Help maintain a safe and healthy work environment by assisting in safety documentation and compliance.
• Perform other administrative tasks and projects as assigned.