Admin Assistant

CHINA WEALTH EQUIPMENT PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading equipment company in Singapore is seeking an Office Administrator to manage procurement, support client documentation, and maintain employee records. The ideal candidate will have a diploma in business administration and at least 1 year of experience in an administrative support role. Proficiency in Microsoft Office and good communication skills in English and Mandarin are essential.

Qualifications

• Minimum Diploma in Business Administration, Human Resource, or related fields.
• At least 1 year of relevant experience in administrative or office support role.
• Experience in the construction, engineering, or industrial sector is a plus.

Responsibilities

• Manage procurement, inventory tracking, and distribution of office supplies.
• Handle incoming calls and assist walk-in visitors and clients.
• Support coordination of company meetings and staff events.

Skills

Microsoft Office proficiency

Attention to detail

Good communication skills in English and Mandarin

Organizational skills

Teamwork

Education

Diploma in Business Administration or related fields

Job description

Responsibilities

Office Administration

• Manage procurement, inventory tracking, and distribution of office supplies to ensure adequate resources are available；
• Handle incoming calls and transfer them appropriately; greet and assist walk-in visitors and clients；
• Assist with daily administrative tasks such as printing, photocopying, scanning, and document binding；
• Manage the receipt, logging, and dispatch of company mail and courier parcels；
• Support the coordination of company meetings, staff events, and other office-related arrangements.

Employee Records & Attendance

• Maintain and update employee information for the Production Department, including onboarding and offboarding；
• Monitor and update attendance records, including lateness, early leave, and leave applications；
• Compile and summarize overtime data to support monthly payroll processing。

Client Admin Support & Invoicing

• Assist the project/sales team in organizing client documentation and handling basic administrative paperwork；
• Accurately enter billing details into the system and verify invoice information against contracts；
• Assist in preparing and issuing electronic or hardcopy invoices to clients, and arrange confirmation or delivery when needed；
• Organize and file invoices and reconciliation records for future reference and audits。

Other HR & Administrative Support

• Support internal HR & administrative processes, including recruitment, onboarding and offboarding, staff claims, document filing, and form preparation,etc。
• Carry out other ad hoc duties as assigned by the supervisor or management。

Requirements

• Minimum Diploma in Business Administration, Human Resource, or related fields。
• At least 1 year of relevant experience in administrative or office support role，Experience in the construction, engineering, or industrial sector is a plus。
• Proficient in Microsoft Office (Excel, Word, Outlook)。
• Familiar with basic data entry, document filing, and invoice tracking systems。
• Good communication skills in English and Mandarin (to liaise with Mandarin-speaking colleagues or clients)。
• High attention to detail and strong organizational skills, Strong sense of responsibility, teamwork, and initiative。