ADMIN ASSISTANT

BAKER ENGINEERING PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A regional engineering firm in Singapore seeks an experienced administrative support professional to provide day-to-day assistance across departments. Candidates should have a minimum of 3 years of experience and proficiency in MS Office. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively. Only Singaporeans and permanent residents may apply.

Qualifications

• Minimum of 3 years of working experience in a similar capacity.
• Experience in managing office supplies and inventory.
• Meticulous, detail-oriented, and organized.

Responsibilities

• Provide day-to-day administrative support to several departments.
• Screen incoming calls and correspondence.
• Control and manage the filing of confidential documents.
• Plan and coordinate meetings and appointments.
• Handle travel arrangements for business trips.

Skills

Good application knowledge of MS Office

Stakeholder management

Interpersonal skills

Communication skills

Education

GCE ‘N/O’ level

Tools

ERP system

Job description

Responsibilities

• Provide day-to-day administrative support to several departments.
• Screen incoming calls and correspondence and respond independently when possible.
• Perform general housekeeping duties, e.g., order stationery, ensure proper functioning of photocopying machines and printers, liaise with the maintenance department regarding office facilities needs, maintenance, and repair.
• Inventory management of office and pantry supplies.
• Control and manage the filing of confidential and management-level documents.
• Plan and coordinate meetings and appointments, both internally and externally.
• Handle travel arrangements and logistics for business trips and meetings.
• Prepare Purchase Requisitions, Purchase Orders via the Company ERP system for Admin-related items/services.
• Assist with procurement requests and invoice verification.
• Prepare and process expense claims accurately and ensure prompt submission.
• Perform any other tasks as may be assigned by the supervisor.

Requirements

• Minimum of GCE ‘N/O’ level with at least 3 years of working experience in a similar capacity.
• Must have good application knowledge of MS Office, i.e., Word, Excel and operating printing, scanning, binding and laminating equipment.
• Experience in an ERP system will be an advantage.
• Ability to exercise initiative and liaise with external parties regarding documentation.
• Has an inclination towards planning, analysis and improving operations.
• Meticulous, detail-oriented, organised and able to prioritise tasks.
• Able to multitask, deliver under pressure and within deadlines.
• Good stakeholder management, interpersonal and communication skills.
• A team player with the ability to work independently as well as in a team.

Due to quota limitations, only Singaporeans and permanent residents need apply.