Admin Assistant

Unison Group; Singapore; Hybrid; SGD 20,000 - 60,000; Full time

Job summary

A professional services organization in Singapore seeks an Admin Assistant to support daily administrative tasks and HR coordination. Key responsibilities include managing work pass applications, coordinating onboarding for new hires, and providing administrative support to HR and project teams. Ideal candidates will have 1-3 years of experience, strong organizational skills, and proficiency in MS Office. This role offers a monthly salary ranging from SGD 2000 to 2500.

Qualifications

• 1-3 years of experience in administrative or HR coordination roles.
• Basic understanding of Singapore work pass processes is an advantage.
• Able to handle confidential information professionally.

Responsibilities

• Handle work pass / visa applications for employees.
• Manage timesheet submissions and follow up with employees.
• Coordinate education verification and onboarding formalities.
• Provide high-level administrative support to HR and project teams.
• Support ad-hoc HR and project activities as required.

Skills

Organizational skills

Communication skills

Coordination skills

Proficiency in MS Office

Job description

Job Title: Admin Assistant

Location: Changi Business Park, Singapore

Employment Type: Full-time

Working Arrangement: 4 days in office + 1-day WFH

Salary Range: SGD 2000 - 2500 per month

Job Overview

We are looking for an Admin Assistant to support our group of companies with day‑to‑day administrative, HR coordination, and project‑related tasks. The ideal candidate is organized, proactive, and able to manage multiple responsibilities with accuracy and professionalism.

Key Responsibilities

• Handle work pass / visa applications (EP, S Pass, WP) for employees across the group of companies
• Manage timesheet submissions, tracking progress, and following up with employees
• Coordinate education verification, background checks, and onboarding formalities
• Liaise with new hires to collect required documentation and ensure smooth onboarding
• Maintain and update employee records, HR trackers, and documentation repositories
• Provide high‑level administrative and coordination support to HR and project teams
• Prepare reports, documentation, and assist in general office administration
• Support ad‑hoc HR, administrative, and project activities as required

Requirements

• 1-3 years of experience in administrative or HR coordination roles
• Basic understanding of Singapore work pass processes is an advantage
• Strong communication, coordination, and follow‑up skills
• Proficient in MS Office (Excel, Word, Outlook)
• Able to handle confidential information professionally
• Detail‑oriented, organized, and capable of working independently