Admin Assistant

CHOP TAI CHONG KOK PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A food processing company in Singapore is seeking an Administrative Assistant to manage filing systems, support HACCP documentation, and liaise with suppliers. This role requires fluency in English and Mandarin, strong organizational skills, and proficiency in Microsoft Office Suite. The ideal candidate will have at least one year of administrative experience. Competitive compensation and a collaborative work environment are offered.

Qualifications

• Minimum of 1 year in an administrative role.
• Direct experience in HACCP documentation and compliance is a plus.
• Certification in HACCP training is a plus.

Responsibilities

• Manage filing systems and organize documentation.
• Liaise with suppliers and health inspectors on HACCP.
• Assist in creating and editing documents and reports.

Skills

Fluent in both English and Mandarin

Strong organizational skills

Solid written and verbal communication abilities

Proficient in Microsoft Office Suite

Basic usage of Adobe Illustrator

Education

Diploma or equivalent

Associate’s or Bachelor’s Degree in Food Science or related field

Job description

Key Responsibilities:

1. General Office Tasks: Manage filing systems, update records, and organize documentation.
2. Communication: Answer phones, direct calls, take messages, and liaise with internal departments
3. Document Preparation: Assist in creating and editing documents, presentations, and spreadsheets.
4. Data Entry: Input and update data in company systems, ensuring accuracy and timeliness.
5. Reports: Generate regular and ad hoc reports as required.
6. HACCP Documentation: Maintain up-to-date records of all HACCP-related documents, including process flow diagrams, hazard analyses, and CCP records.
7. Audit Assistance: Assist in internal and external HACCP audits, ensuring all necessary documents are accessible and up-to-date.
8. Communication: Liaise with suppliers, health inspectors, and internal departments regarding HACCP compliance and related concerns.
9. Continuous Improvement: Stay updated with changes in food safety regulations and suggest improvements to existing processes.
10. Support: Provide general support and assist other staff as needed.

Required Qualifications & Skills:

1. Diploma or equivalent. An Associate’s or Bachelor’s Degree in Food Science, Quality Control, or a related field is a plus.
2. Fluent in both English and Mandarin
3. A minimum of 1 year in an administrative role, and direct experience in HACCP documentation and compliance is a plus
4. Certification in HACCP training is a plus
5. Proficiency in Microsoft Office Suite
6. Basic usage of Adobe Illustrator
7. Strong organizational skills with meticulous attention to detail.
8. Solid written and verbal communication abilities.
9. A proactive approach to problem-solving and a strong sense of initiative.
10. Ability to work independently and collaboratively within a team environment