Admin Assistant

TEN ENGINEERING & SERVICES PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading engineering firm in Singapore seeks a Receptionist to provide administrative support for the head-office. Key responsibilities include handling calls, maintaining records and supplies, and coordinating visitors. Ideal candidates should have experience in administrative roles and possess strong communication skills. This role plays a vital part in ensuring the efficient operations of the office.

Qualifications

• Experience in administrative or receptionist roles preferred.
• Strong communication skills essential.
• Ability to manage multiple tasks effectively.

Responsibilities

• Receive and direct telephone calls for the head-office.
• Maintain records and office supplies.
• Liaise with suppliers and handle HR duties as needed.

Job description

Overview

Role: Receptionist and administrative support for head-office. Responsibilities include receiving and directing telephone calls, retrieving faxes and emails, coordinating visitors for meetings, and providing administrative support to head-office.

Responsibilities

• Receive and direct telephone calls, retrieve incoming faxes and emails, coordinate visitors and guests to meetings, and provide administrative support to head-office.


• Maintain general records, stationery and office equipment.


• Ensure replenishment of office supplies (stationery, refreshments, toiletries, etc.).


• Liaise with suppliers, source quotations, and arrange printing of letterheads, name cards, etc.


• Arrange for dispatch of documents and materials.


• Perform HR duties when required.


• Submit daily reports to the reporting manager in a timely manner.


• Perform other duties as assigned.