Admin Assistant

Techno-Marine (S) Pte. Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A marine services company in Singapore is looking for an Administrative Support professional to assist in day-to-day operations, serve as client liaison, and coordinate various administrative tasks. The ideal candidate should have a minimum NITEC qualification and the ability to maintain confidentiality. This role is critical for effective operational continuity and client satisfaction.

Qualifications

• Minimum NITEC qualification required.

Responsibilities

• Provide administrative support to the Manager in handling day-to-day operations.
• Serve as the primary liaison for clients.
• Coordinate collection and delivery arrangements with clients.
• Collaborate with the technical department to schedule manpower.
• Maintain and update project databases.
• Monitor workflow processes within the administration department.
• Issue delivery orders, packing lists, invoices, and reports.
• Work effectively in situations requiring confidentiality.
• Provide support to team members.
• Perform other ad hoc duties as assigned.

Education

NITEC

Job description

Responsibilities

• Provide administrative support to the Manager in handling day-to-day operations, including document organization, filing, maintaining records etc

• Serve as the primary liaison for clients to ensure that clients' queries and requirements are met

• Coordinate collection and delivery arrangements with clients through email, messages, calls

• Collaborate with the technical department to schedule and allocate manpower

• Maintain and update project databases to ensure accurate and current information

• Monitor and follow up on workflow processes within the administration department

• Issue delivery orders, packing lists, invoices and reports, and ensure timely distribution of these documents

• Ability to work effectively in situations requiring confidentiality and adaptability

• Provide support to team members

• Perform other ad hoc duties as assigned by the Manager

Requirements

• Min. NITEC

• One Saturday (half day) Every three weeks