Admin Assistant

ETHOZ Group Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A logistics and management firm in Singapore is seeking an administrative professional to handle various tasks including issuing fuel cards and car keys, managing inventory, and providing general office support. Candidates should possess GCE 'O' level and have a minimum of two years of relevant experience. This role is essential for ensuring smooth daily operations within the team.

Qualifications

• Minimum 2 years of relevant administrative experience.

Responsibilities

• Issue and track fuel cards to drivers, ensuring accurate records of usage.
• Distribute car keys to drivers and maintain a log of issued keys.
• Monitor fuel card balances and report any discrepancies or issues to the management.
• Issue necessary parts to mechanics and ensure accurate records are kept.
• Post job cards into the system, ensuring that work performed and parts used are properly documented.
• Manage the procurement of pantry supplies and office stationery.
• Regularly update and maintain accurate records of inventory levels.
• Assist with general office tasks, filing, and document management.

Education

GCE 'O' level and above

Job description

Issuance and Tracking of Fuel Cards & Car Keys

• Issue and track fuel cards to drivers, ensuring accurate records of usage.
• Distribute car keys to drivers and maintain a log of issued keys.
• Monitor fuel card balances and report any discrepancies or issues to the management.

Issuing of Parts to Mechanics & Job Card Posting

• Issue necessary parts to mechanics and ensure accurate records are kept.
• Post job cards into the system, ensuring that work performed and parts used are properly documented.

Ordering of Pantry Supplies and Stationery

• Manage the procurement of pantry supplies (e.g., snacks, beverages) and office stationery.
• Ensure that stock levels are maintained and place orders as necessary to avoid shortages.

Inventory Management and Updates

• Regularly update and maintain accurate records of inventory levels in the company’s system.
• Ensure proper stock control procedures are followed, and inventory discrepancies are promptly reported.

Breakdown Reports and Other Reporting

• Generate and update breakdown reports related to vehicle performance and other operational matters.
• Ensure timely and accurate submission of reports for management review.

Administrative Support

• Assist with general office tasks, filing, and document management as required.
• Support team members with ad-hoc administrative duties to ensure smooth daily operations.

Job requirements

• GCE ‘O’ level and above
• Minimum 2 years of relevant administrative experience