Admin Assistant

WT Microelectronics Singapore Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A technology company in Singapore is looking for an administrative support staff to manage reception duties, handle inquiries, and maintain office supplies. The ideal candidate has a diploma in a relevant field, is proficient in Microsoft Office Suite, and possesses excellent communication skills in both English and Chinese. This is an on-site role at their Expo office.

Qualifications

• Diploma, Higher Nitec or Nitec qualification in a relevant field.
• Proficiency in Microsoft Office Suite (e.g., Word, Excel, Outlook).
• Excellent verbal and written communication skills in English and Chinese.

Responsibilities

• Manage the reception counter and receive visitors.
• Process administrative purchase requisitions.
• Maintain office inventory and manage supplies.
• Handle courier services and mail sorting.

Skills

Proficient in Microsoft Office Suite

Customer service experience

Good verbal and written communication

Education

Diploma, Higher Nitec or Nitec in relevant field

Job description

Job Responsibilities

• Manage the reception counter, receive visitors, incoming phone calls, screen and redirect calls to the relevant personnel.


• Manage the meeting rooms enquiries / bookings.


• Processing of Admin purchase requisition, issuance of Purchase Order and ensure payment to vendors in a timely manner.


• Assist in the preparation courier documents, handling and dealing with local and overseas courier services


• Liaising with office related purchases vendors.


• Maintains office general items inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.


• Responsible for employee name cards and company materials printing requisitions.


• Distribution and maintain the inventory of employee’ pass holders and lanyards.


• Sort and manage incoming and outgoing mails and courier deliveries to ensure timely correspondence.


• Coordinates company car parking matters.


• Maintain filing systems, both physical and digital.


• Track and manage data, records and reports.


• Ad-hoc tasks as assigned by Manager.

Requirements

• A Diploma, Higher Nitec or Nitec qualification in a relevant field of study.


• Proficient in using Microsoft Office Suite (e.g., Word, Excel, Outlook) and internet applications.


• Candidate with customer service or hospitality experience are welcome to apply.


• Willingness to perform reception duties


• Excellent verbal and written communication skills in English and Chinese.


• Professional, friendly, and approachable personality.


• This role will be located in Singapore, working on-site at our office located at Expo (DT35/CG1) fully sheltered from the MRT.