Admin Assistant

Paris Baguette Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading firm in Singapore is seeking a Full-time Admin Assistant to handle administrative duties and support management operations. The ideal candidate should have an O Level education, good communication skills, and at least one year of relevant experience in a similar role. This position offers a dynamic work environment with responsibilities including sourcing insurance, updating systems, and ensuring compliance with safety regulations.

Qualifications

• O Level with credits in English and Mathematics or equivalent.
• Job holder without the above qualification but with relevant experience would be considered.
• Preferably with at least 1 year in administrative and clerical work in the construction industry or related field.

Responsibilities

• Covered receptionist role if needed.
• Sourcing & procurement of insurance policies & bonds.
• Assist in updating the Integrated Management System for audits.
• BCA workhead & licenses renewals.
• Maintain and update project insurance quotations and claims.

Skills

Service oriented

Interpersonal skills

Good working attitude

Self-motivated

Good communication skills (verbal and written)

PC literate

Knowledge in MS Office

Meticulous

Team-player

Education

O Level with credits in English and Mathematics

Job description

Overview

TMS Alliances Pte Ltd is hiring a Full time Admin Assistant role in Changi, Singapore. Apply now to be part of our team.

Responsibilities

Specific:

• Covered receptionist role if needed.
• Sourcing & procurement of insurance policies & bonds for new & extended projects.
• Assist in updating the Integrated Management System (IMS) for internal and external audits.
• BCA workhead & licenses renewals.
• Covered ordering & preparing monthly Fruits Day role if needed.
• Update EPO system upon receipt of new Letter of Award and user/s.
• Prepare, follow up and update of Deed of Warranty on time.
• Assist in SP & EMA licenses application and maintain records.
• Maintain, update, monitor and assist in obtaining quotation for project insurances and equipment & machinery insurances, and others insurance.
• Maintain, update, monitor and assist in obtaining quotation and claims for work injury compensation and hospital & surgical insurances.
• Processing of project insurance claims (injury, damages etc).
• Maintain & updating of project master list.

General:

• Handle administrative related matters within the Company.
• Other duties as assigned.

Safety:

• Follow the Company safety procedures, rules and regulations and eliminate or reduce hazard at the work place.

Job Requirements

(A) Education, Qualifications & Special Training :

• “O” Level with credits in English and Mathematics or equivalent.
• Job holder without the above qualification but with relevant experience would be considered.

(B) Knowledge & Skills :

• Service oriented and good interpersonal skills.
• Good working attitude, self-motivated and able to work independently.
• Good communication skills (verbal and written).
• PC literate and knowledge in MS Office.
• Meticulous and a team-player.

(C) Experience :

• Preferably with at least 1 year in administrative and clerical work in the construction industry or in related field.