Admin Assistant

VANGUARD SAFETY & SECURITY SERVICES PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading security services provider in Singapore is seeking an Office Administrator to handle reception duties, maintain records, and support school administration. Candidates should be fluent in English, have a minimum of 2 years’ experience in administrative roles, and a positive attitude. The role offers an opportunity to work closely with children and support various school events.

Qualifications

• Fluency in written and spoken English Language.
• Ability to converse in 1 other national language and/or dialect will be advantageous.
• At least 2 years’ work experience in both administrative position and Admin Assistant/customer service position.

Responsibilities

• Undertake school reception counter duties.
• Maintain daily record of students who are late for school.
• Provide support in FAS matters and school events.

Skills

Fluency in written and spoken English Language

Ability to converse in 1 other national language

Proficient in Microsoft software applications

Ability to interact with children aged 7-12 years

Positive attitude and willingness to learn

Pleasant disposition and good team worker

Ability to multi-task

Job description

Office Administration

• Undertake school reception counter duties including answering and re‑directing of telephone calls as appropriate, providing first‑line welcome to all visitors to the School Administration Office, etc.
• Maintain daily record of students who are late for school, and update school key personnel promptly.
• Update of injury report promptly and route to School Leaders for acknowledgement.
• Provide support in FAS matters – verify data against hardcopy record, contacting and issuance of FAS Entitlement Letters.
• Provide support to Operations and Admin teams in packing of miscellaneous items for events.
• Maintain Organisation Chart/ Pigeonholes/ items for parents’ collection.
• Students' Welfare. Supervise unwell students held in the School Sick Bay pending parent/guardian pick‑up. Where required, provide first aid to students for minor cuts, insect bites etc.
• Support the conduct of School events including School Carnival, Centre of Excellence (English Language), PSLE Marking Centre preparation, etc.
• Support the school's hosting of overseas schools/delegates.
• Administrative support for annual Primary 1 Registration Exercise.
• Support the conduct of PSLE and other school exams.

Science Department Support

• Support the Science Department in maintaining the stock of items for science lessons and experiments, including regular stock‑take and housekeeping of items.
• Prepare resources and apparatus for science lessons, tests, experiments and projects at the direction of the Science Head of Department.

School Canteen Administration

• Support the School's administration of the School Canteen, including regular checks on food prices, menus, cleanliness of dining area, condition of canteen facilities, etc., by providing adhoc feedback to the Operations Manager and Administration Managers.
• Vending machine meter readings.
• Any other administrative duties as required by the school.

Qualifications and Experience

• Fluency in written and spoken English Language.
• Ability to converse in 1 other national language and/or dialect will be advantageous.
• Ability to interact with children aged 7‑12 years.
• Proficient in Microsoft software applications (minimally both MS Word and Excel).
• At least 2 years’ work experience in both administrative position and Admin Assistant/customer service position.
• Some experience working in a school would be advantageous.
• Positive attitude and willing to learn new skills.
• Pleasant disposition and good team worker.
• Ability to multi‑task.