Admin Assistant

MDPI PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading open access publisher is seeking a full-time Admin Assistant based in Singapore. The role involves supporting office administration and operations, including handling daily tasks, maintaining filing systems, scheduling meetings, and managing supplies. The ideal candidate is proficient in English, skilled in Microsoft Office, and has a minimum diploma with some admin experience. This position offers a dynamic work environment and the chance to contribute to a forward-thinking organization.

Qualifications

• 1 to 2 years of working as admin will be advantageous.

Responsibilities

• Handle and support day-to-day admin tasks such as tracking inventory.
• Keep filing systems neat and organized.
• Help schedule and coordinate meetings and travel arrangements.
• Monitor office supplies and place orders.
• Work closely with vendors and service providers.
• Ensure admin processes follow company policies.
• Handle sensitive information with professionalism.
• Provide support on ad hoc tasks within office management.

Skills

Good command of written and spoken English

Proficient in Microsoft Office

Comfortable with a fast-paced working environment

Responsible, meticulous, multi-tasker, driven

Good team player

Education

Minimum diploma or equivalent

Job description

TheAdmin Assistantposition is a full-time role based in Singapore. Your main responsibility consists of supporting office administration and operation needs.

Job Responsibilities

• Handle and support day-to-day admin tasks such as tracking inventory, pantry restocking, filing, and helping with any other duties assigned by the Office Manager.
• Keep our digital (and physical, when needed) filing systems neat, organized, and easy to navigate.
• Help schedule and coordinate meetings, appointments, and business travel arrangements.
• Monitor the office supplies and place orders when stock runs low.
• Work closely with vendors and service providers to make sure our office facilities and equipment are well maintained.
• Make sure our admin processes follow company policies and procedures.
• Handle sensitive and confidential information with care and professionalism.
• Provide support on ad hoc tasks as necessary within office management.

Skills and Abilities

• Good command of written and spoken English.
• Proficient in Microsoft Office.
• Comfortable with a fast-paced working environment.
• Responsible, meticulous, multi-tasker, driven, resourceful, good team player.

Experience and Education

• A minimum diploma or equivalent.
• 1 to 2 years of working as admin will be advantageous.

About MDPI

A pioneer in scholarly open access publishing, MDPI has supported academic communities since 1996. Our mission is to foster open scientific exchange in all forms, across all disciplines. We operate more than 400 diverse, peer-reviewed, open access journals supported by over 66,000 academic editors. We serve scholars from around the world to ensure the latest research is openly and broadly available.

MDPI is headquartered in Switzerland with additional offices in Europe, Asia and North America. We are committed to ensuring that high quality research is made available as quickly as possible. We also support sustainability projects, with sustainability as a key theme in many journals and through the MDPI Sustainability Foundation.