Admin Assistant

SYNERGY IP PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading intellectual property services provider in Singapore is seeking an administrative support staff member. The role involves generating quotations, managing invoice follow-ups, assisting with trademark and patent applications, and performing data entry. Candidates with a diploma and basic accounting knowledge are preferred, especially those with language skills in Chinese and Malay. Training will be provided for those without experience, making this an excellent opportunity for motivated individuals seeking work-life balance.

Qualifications

• Diploma in any discipline or equivalent with basic accounting knowledge.
• Ability to handle customer inquiries from China and Malaysia markets.
• Meticulous and well organized.

Responsibilities

• Generate and follow up on quotations and issue invoices.
• Assist with admin tasks related to filing trademarks and patent applications.
• Monitor deadlines and attend to email inquiries.

Skills

Basic accounting knowledge

Language ability for handling inquiries (Chinese, Malay)

Proficiency in MS Office

Organizational skills

Self-motivated

Education

Diploma in any discipline or equivalent

Job description

KEY RESPONSIBILITIES

• Generate and follow up on quotations and issue invoices.
• Assist Patent and Trademark Executive with admin tasks relating to filing of trademarks and patent applications.
• Monitor deadlines. Attend and follow-up with email enquiries.
• Perform administrative duties including data entry of official forms, updating of records and manage dockets.
• Perform filing, dispatching and general upkeeping of office.
• Perform any other adhoc duties or projects as assigned.

REQUIREMENTS

• Diploma in any discipline or equivalent with basic accounting knowledge.
• Language ability to handle customers' enquiries from China and Malaysia market.
• Meticulous and well organized.
• Willing to adapt and learn as training will be provided for potential candidate without relevant experience.
• Self-motivated and able to work independently in a quiet environment.
• Proficient in MS Office such as Word, Excel and Powerpoint.
• Mature workers who are seeking for work life balance are welcome.

Salary is negotiable based on relevant experience and qualifications. Kindly email us your contact information with detailed resume indicating nationality, stating full details of qualifications, experience, current and expected salary to [e-mail] .

We thank all applicants for writing in. Only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.