Admin Assistant

Weho Construction & Engineering Pte Ltd; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

A construction and engineering company in Singapore is seeking an Administrative Assistant to manage documentation, issue purchase orders, and handle workers' timecards. Candidates should have a minimum GCE 'O' Level or Diploma in Business Administration and 1-2 years of administrative experience. Proficiency in MS Office and strong organizational skills are required.

Qualifications

• Minimum GCE 'O' Level or Diploma in Business Administration or equivalent.
• At least 1-2 years of administrative experience preferred.
• Meticulous and well-organized.

Responsibilities

• Update the Master Outstanding Summary List.
• Issue Purchase Orders to suppliers upon request.
• File and maintain documents such as Quotations and Invoices.
• Manage workers' timecards and monitor PPE needs.
• Enroll workers in training courses as required.
• Perform ad hoc tasks assigned by HR or Accounts.

Skills

Proficiency in MS Office applications

Good communication skills

Teamwork skills

Organizational skills

Ability to work independently

Education

GCE 'O' Level or Diploma in Business Administration

Job description

Weho Construction & Engineering Pte Ltd – Tuas

Responsibilities

• Update the Master Outstanding Summary List whenever there are new or closed tasks
• Issue the Purchase Order to the suppliers upon request
• File and maintain the documents such as Quotation, Purchase Order, Invoices and other hardcopy records
• Manage the workers' timecards and monitor their Personal Protective Equipment (PPE) needs
• Enrol new training courses for workers and staff when required
• Perform ad hoc tasks assigned by the HR or Accounts department

Requirements

• Minimum GCE 'O' Level or Diploma in Business Administration or equivalent
• At least 1-2 years of administrative experience preferred
• Proficient in MS Office applications (Word, Excel, Outlook)
• Good communication and teamwork skills
• Meticulous, well-organized, and able to meet deadlines
• Able to work independently and handle multiple tasks efficiently

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