Admin Assistant

ENCASA ASIA EMPLOYMENT SERVICES LLP; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A reputable employment service provider in Singapore is seeking an Office & General Administration executive. Responsibilities include managing office supplies, recruitment, payroll processing, and financial record keeping. Applicants should include their expected salary and notice period in their resume. Training and support will be provided for the role.

Benefits

Attractive welfare benefits

Training and support provided

Qualifications

• Experience in managing office supplies and IT matters.
• Knowledge of recruitment and work pass applications.
• Familiarity with financial record keeping and invoicing.

Responsibilities

• Manage office supplies and IT matters.
• Handle tenancy agreements and insurance renewals.
• Oversee staff recruitment and payroll processing.
• Prepare and submit financial records and tender documents.

Skills

Office administration management

Recruitment processes

Payroll processing

Financial record keeping

Tender document preparation

Job description

• Up to $3,500 | Construction industry
• Mon - Fri | HQ based – Hougang/ Kovan (approx 8mins walk from Kovan MRT)
• Attractive welfare benefits
• Training and supoprt will be provided

Responsibilities

Office & General Administration

• Manage office supplies, equipment, and IT matters (e.g. software/hardware purchase,
• license renewals)
• Handle tenancy agreements, insurance renewals (WICA, group hospital, etc.)
• Oversee license renewals (PEB/PSPC)

Human Resources

• Recruitment and preparation of appointment letters
• Work pass applications/renewals/terminations (EP/S Pass)
• Maintain staff records (leave, benefits, claims)
• Payroll processing, CPF contributions, IRAS submissions (IR8A/IR21)
• Prepare and update Maintenance Engineers’ CVs/project lists

Finance & Accounting

• Record AR/AP and liaise with external accountant on tax and company accounts
• Prepare and submit monthly financial records
• Process payments (staff claims, suppliers, consultants, etc.
• Issue invoices (manual and e-invoice)

Project & Tender Support

• Prepare and submit tender documents
• Coordinate clarifications/interviews during tender process
• Manage project awards and handover information to project team
• Follow up on project claims and updates

KINDLY INCLUDE THE FOLLOWING IN YOUR RESUME:

1. Expected salary
2. Notice period

We regret that only shortlisted candidate will be contacted.

Encasa Asia Employment Services LLP

EA Licence No: 13C6898