Admin Assistant

CHINA WEALTH EQUIPMENT PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in the construction sector is seeking an Administrative Support professional to manage office administration, employee records, and client invoicing. This role requires at least a diploma in Business Administration or related fields and offers an opportunity to contribute to various administrative tasks in a dynamic environment.

Qualifications

• Minimum NDiploma in Business Administration or related fields.
• At least 1 year of relevant experience in administrative roles.
• Proficient in Microsoft Office (Excel, Word, Outlook).

Responsibilities

• Manage procurement and inventory tracking of office supplies.
• Maintain employee records and monitor attendance.
• Assist in organizing client documentation and managing invoicing.

Skills

Organizational Skills

Attention to Detail

Communication

Education

NDiploma in Business Administration

NDiploma in Human Resource

Tools

Microsoft Office

Job description

Responsibilities

1、Office Administration

1） Manage procurement, inventory tracking, and distribution of office supplies to ensure adequate resources are available；

2） Handle incoming calls and transfer them appropriately; greet and assist walk-in visitors and clients；

3）Assist with daily administrative tasks such as printing, photocopying, scanning, and document binding；

4） Manage the receipt, logging, and dispatch of company mail and courier parcels；

Support the coordination of company meetings, staff events, and other office-related arrangements.

2、 Employee Records & Attendance

1）Maintain and update employee information for the Production Department, including onboarding and offboarding；

2）Monitor and update attendance records, including lateness, early leave, and leave applications；

Compile and summarize overtime data to support monthly payroll processing.

3、 Client Admin Support & Invoicing

1）Assist the project/sales team in organizing client documentation and handling basic administrative paperwork；

2）Accurately enter billing details into the system and verify invoice information against contracts；

Assist in preparing and issuing electronic or hardcopy invoices to clients, and arrange confirmation or delivery when needed；

3）Organize and file invoices and reconciliation records for future reference and audits.

4、Other Administrative Support

1）Support internal administrative processes, including staff claims, document filing, and form preparation；

2）Carry out other ad hoc duties as assigned by the supervisor or management.

Requirements:

1、Minimum NDiploma in Business Administration, Human Resource, or related fields.

2、At least 1 year of relevant experience in administrative or office support role，Experience in the construction, engineering, or industrial sector is a plus.

3、Proficient in Microsoft Office (Excel, Word, Outlook).

4、Familiar with basic data entry, document filing, and invoice tracking systems.

5、Good communication skills in English and Mandarin (to liaise with Mandarin-speaking colleagues or clients).

6、High attention to detail and strong organizational skills, Strong sense of responsibility, teamwork, and initiative.