Admin Assistant

FRESVER REBIRTH PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic local company in Singapore seeks an Administrative Support professional to verify commissions, manage inventory, and oversee HR functions. Ideal candidates boast at least 3 years of related experience, proficiency in Microsoft Excel, and familiarity with HR systems. Strong organizational skills and attention to detail are essential for this role that also involves coordinating company events.

Qualifications

• Minimum 3 years’ experience in administrative or related roles.
• Good attention to details, organizing skills and follow-through skill.
• Experience in Whyze HR system and Studio Manager system will be an advantage.

Responsibilities

• Verify the accuracy of commissions and invoices via the POS system.
• Monitor and manage inventory levels, anticipate supply needs.
• Administer and manage the Whyze HR system, including payroll preparation.

Skills

Proficient in Microsoft Excel

Strong communication skills

Attention to detail

Strategic thinking

Tools

Whyze HR system

Studio Manager system

Job description

Administrative Support – 70%

• Verify the accuracy of commissions, incentives and invoices via the POS system.
• Cross-check invoice details against current promotional offers.
• Ensure in-house selling prices align with promotional pricing and invoice charges.
• Extract, generate, and analyze data and reports to support operational and management decision-making.
• Coordinate and support the planning of company events and employee engagement activities.
• Perform other related duties as required.

Inventory Support – 20%

• Provide administrative support for procurement and inventory processes to ensure smooth operations.
• Monitor and manage inventory levels, anticipate supply needs, and handle ordering and follow-up with suppliers.
• Assist with stock receiving, including packing and unpacking of goods.
• Perform other related duties as required.

HR Functions – 10%

• Administer and manage the Whyze HR system, including monthly calculation of commissions, incentive adjustments, and payroll preparation.
• Perform other related duties as required.

Requirements

• Minimum 3 years’ experience in administrative or related roles.
• Proficient in Microsoft Excel, with strong knowledge of formulas and data functions.
• Strategic thinking, proactive, self-motivated, creative and be a team player
• Good communication & interpersonal skills
• Good attention to details, organizing skills and good follow-through skill
• Experience in Whyze HR system and Studio Manager system will be an advantage