Admin Assistant

Jobstreet SG; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading recruitment platform in Singapore is seeking an organized and detail-oriented Administrative Assistant. The successful candidate will support office operations, manage quotations, liaise with vendors, and maintain customer communication. Experience with Microsoft applications and strong organizational skills are essential. This role requires a motivated individual able to start immediately.

Qualifications

• Experience with Microsoft applications such as Word, Excel, PowerPoint.
• Good organizational skills and attention to detail.
• Ability to work independently with a positive attitude.

Responsibilities

• Generate, update, and manage quotations for customers.
• Liaise with external vendors to gather costings and quotations.
• Track sales orders and update customers on their status.
• Serve as a point of contact for customers regarding their orders.
• Arrange meetings and follow-ups with team members and customers.
• Manage incoming calls and correspondence.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Attention to detail

Organizational skills

Job description

Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our office operations and ensuring smooth day-to-day activities.

Responsibilities

• Generate, update, and manage quotations for customers, ensuring all details are accurate and aligned with customer requirements.
• Liaise with external vendors to gather costings, quotations, and any additional necessary details for sales orders and proposals.
• Maintain and track sales orders, ensuring timely processing and delivery. Update customers on the status of their orders regularly.
• Serve as a point of contact for customers regarding their orders, quotations, and project updates. Handle inquiries promptly and professionally.
• Arrange meetings and follow-ups with sales team members, vendors, and customers as necessary.
• Answer and manage incoming calls and correspondence (e-mail, letters, packages, etc.).

Requirements

• Experience with Microsoft applications such as Word, Excel, PowerPoint
• Able to work independently with a good working attitude, willing to learn
• Attention to detail and good organisation skills
• Able to start work immediately or within short notice preferred

If you are a motivated individual with excellent organizational skills and a passion for providing administrative support, we would love to hear from you. Apply now to join our team as an Administrative Assistant!