Admin Assistant

ANGLO-EASTERN SHIPMANAGEMENT (S) PTE LTD; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A maritime management company based in Singapore is seeking an administrative support professional with at least 1 year of experience. The role involves updating databases, maintaining records, and providing support to the Operations team. Candidates should have a good work attitude, be proficient in Microsoft Office, and ideally have experience in the shipmanagement or maritime industry. Immediate availability is preferred.

Qualifications

• Minimum 1 year working experience in administrative support roles.
• Experience in shipmanagement and maritime industry preferred.
• Good team player with a good work attitude.

Responsibilities

• Update vetting status, Q88, HVPQ, and oil major questionnaire databases.
• Assist Operations Director, Assistant Operations Manager, and/or Operations Superintendent.
• Maintain records for Vetting Inspections and Off Hire.

Skills

Administrative support experience

Organization skills

Team player

Proficient in Microsoft Office

Experience in shipmanagement

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Power BI

Job description

Job Description

• To update vetting status, Q88, HVPQ and oil major questionnaire databases.
• Filing of Operations correspondence to ships.
• To maintain statistics for Vetting, Off-hire and incident reports sent to OMs
• To maintain Ship Security Plans, CSR and ISSC certificates, record of Ship Security Alert tests.
• To maintain News link subscription records and update as required.
• To assist Operations Director, Assistant Operations Manager and/ or the Operations Superintendent as required.
• To maintain records/ filing and statistics for Vetting Inspections & Off Hire.
• Other administrative support as and when required

Requirement

• Minimum 1 year working experience in administrative support roles
• Experience in shipmanagement and maritime industry is preferred.
• Good team player with a good work attitude
• Good organization and coordination skills
• Proficient in Microsoft Word, Excel, Powerpoint and Power BI
• Prior exposure in the areas of Quality, Health, Safety and Environment would be an advantage
• Preferably able to start with short notice