Admin Assistant

T.K.H LIGHTING & ELECTRICAL TRADING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local electrical trading company in Singapore is seeking an individual to provide admin and HR support. Responsibilities include issuing delivery orders, assisting with recruitment, preparing HR documents, and managing payroll. Candidates should have at least 2 years of relevant experience, organizational skills, and proficiency in MS Office. This position offers a 5-day work week with alternate Saturdays.

Qualifications

• At least 2 years of working experience in related field.
• Experience in handling foreign workers is an added advantage.

Responsibilities

• Issue Delivery Orders, Invoices, Quotations, and other paperwork.
• Assist HR Manager with all HR-related duties.
• Recruitment and selection.
• Preparation of HR documents such as employment contracts and policies.
• Maintain and update HR database.
• Full spectrum of payroll using Info-tech software.
• Employee orientation, onboarding and offboarding processes.

Skills

Proficient with MS Office

Organizational skills

Ability to prioritize

Attention to detail

Chinese language proficiency

Job description

Provide Admin Support:

• Issue Delivery Orders, Invoices, Quotations, and other paperwork
• Basic office tasks such as filing, data entry, answering phone calls
• Ad hoc duties as assigned

Provide HR Support:

• Assist HR Manager with all HR-related duties
• Recruitment and selection
• Preparation of HR documents such as employment contracts, letters, memos, policies, payslip etc.
• Arrange Foreign Workers to attend medical check-up, MOM appointments etc.
• Maintain and update HR database (employment records, leave, medical, claims, training)
• Full spectrum of payroll using Info-tech software (including workers time attendance, overtime)
• Employee orientation, onboarding and offboarding processes
• Co-ordinate Training & Development activities for staff
• Adhoc duties as assigned

Requirements:

• Salary commensurate with experience
• Added advantage for those with experience in handling foreign workers
• Proficient with MS Office
• Possess good organisational skills, ability to prioritise and demonstrate attention to details
• 5-day week + Alternate Saturdays (half day)
• Able to correspond with Chinese speaking associates and employees
• At least 2 years of working experience in related field